Program Coordinator 1

Great Hill Solutions, LLC is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill is seeking a Program Manager Coordinator who will provide direct support to the NEA/AC office’s mission by coordinating foreign assistance programming, facilitating interagency communication, and managing a discrete portfolio of country, thematic, or project-based initiatives. The incumbent will work independently with limited oversight, serving as a key liaison across Department of State elements.

Roles and Responsibilities include, but are not limited to:

Program & Portfolio Management

• Manage a defined portfolio (country, thematic, or project-based), aligning activities with NEA/AC policy objectives.
• Develop and maintain country program/foreign assistance resource inventories, budgets, and project data in NEA/AC systems.
• Prepare internal and external reports on strategies, budgets, performance, and evaluations.
• Support grants management, including reviewing quarterly performance reports, monitoring ongoing programs, and making funding recommendations.
• Assist in developing Congressional Notifications, action memos, and funding transfer documents in coordination with internal offices and the Office of the Legal Advisor.

Coordination & Liaison

• Serve as a point of contact between NEA/AC, NEA/FO, other bureaus, the Secretary’s Executive Secretariat, U.S. Embassies, interagency partners, and NGOs.
• Coordinate programs with USAID, U.S. Army Corps of Engineers, Treasury, Commerce, Agriculture, Energy, Interior, Health and Human Services, and other U.S. government entities.
• Support NEA/AC participation in Chiefs of Mission conferences and other high-level meetings.

Information & Knowledge Management

• Lead information management for NEA/AC, maintaining accurate records in databases and platforms including SharePoint, Grant Solutions, ACPRS, and NEA/AC inventory trackers.
• Draft, revise, edit, and track official documents and correspondence, ensuring compliance with Department of State formatting and clearance requirements.
• Develop functional mapping products and knowledge management methodologies to enhance program monitoring and evaluation.

Analysis & Evaluation

• Analyze ongoing projects to assess strengths and weaknesses, providing recommendations for course adjustments.
• Conduct research on bilateral and multilateral foreign assistance initiatives, preparing findings for leadership.
• Facilitate quarterly portfolio reviews with senior leadership, supporting data-driven decision making.

Administrative & Logistical Support

• Maintain schedules, calendars, and meeting arrangements for senior officers as requested.
• Provide back-up administrative support including timekeeping, visitor escorting, and meeting preparation.
• Review work products for accuracy, completeness, and policy compliance prior to senior leadership submission.

Basic Qualifications:

• Strong oral and written communication skills with command of English grammar, style, and professional correspondence.
• Demonstrated ability to manage multiple tasks under pressure and meet tight deadlines.
• Experience with classified and unclassified systems, SharePoint, Microsoft Office Suite, and database management.
• Proficiency in document clearance processes, data analysis (quantitative and qualitative), and results reporting.
• Familiarity with knowledge management principles, foreign assistance program administration, and monitoring/evaluation methods.
• Strong organizational, analytical, and problem-solving skills with sound judgment and discretion.
• Ability to work independently with minimal supervision while contributing effectively to a diverse, team-oriented environment.
• Active SECRET Clearance 

• One to two years of prior experience at the Department of State (waivable with equivalent qualifications).
• Bachelor’s degree required; Master’s degree in International Affairs, Middle Eastern Studies, or related field preferred.

Desired Skills:

• Knowledge of Department of State and USAID operations, foreign assistance processes, and interagency coordination.
• Experience with U.S. foreign affairs agencies or international organizations.
• Foreign language skills desirable.