Full-Time

Administrative Assistant

Confirmed live in the last 24 hours

Navan

Navan

1,001-5,000 employees

Travel and expense management solution for enterprises

Data & Analytics
Enterprise Software
Fintech

Compensation Overview

$86.3k - $151kAnnually

+ Target Incentive Compensation

Senior

Palo Alto, CA, USA

Requires onsite presence in Palo Alto for four days a week.

Category
Executive Support
Administrative & Executive Assistance
Administrative Support
Required Skills
Customer Service
Requirements
  • Bachelor's degree or equivalent experience.
  • 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced, high-tech environment.
  • Extreme attention to detail and ownership over each task, project and initiative.
  • Proven track record of managing complex calendars and coordinating events.
  • Exceptional customer service skills and a commitment to providing a positive experience.
  • Strong organizational, analytical, and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Ability to thrive in a dynamic and fast-paced environment.
  • Proactive and flexible nature to ensure seamless experience in a dynamic and fluid environment.
Responsibilities
  • Manage complex calendars, including scheduling meetings, travel arrangements, and appointments.
  • Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
  • Anticipate the needs of the Chief of Staff and the CEO while proactively addressing any challenges.
  • Coordinate and manage all aspects of external guest visits, from scheduling to logistics.
  • Ensure a warm and welcoming experience for all guests.
  • Foster strong relationships with external partners.
  • Assist with the planning and execution of executive events, including dinners, meetings, conferences, and offsites.
  • Assist with logistics and attendee communications.
  • Streamline administrative processes and procedures to enhance efficiency.
  • Collaborate with cross-functional teams to drive projects and initiatives.
  • Provide valuable insights and recommendations to improve team operations.
  • Technology expert and confidence navigating Gsuite, Zoom, Slack, printing, and other collaboration tools.
  • Draft and edit professional correspondence.
  • Manage communication channels and ensure timely dissemination of information.
  • Coordinate with internal and external stakeholders to ensure smooth operations.
  • Partner cross functionally with the global EA team.

Navan provides a travel and expense management platform tailored for enterprises. The platform allows users to efficiently book, view, and manage their business travel and expenses through a cloud-based and mobile interface. It incorporates AI technology to streamline processes and offers features like Navan Rewards, which incentivizes employees to make cost-effective travel choices by providing rewards for saving on travel costs. Additionally, the Navan card integrates expense management directly into the travel booking experience. Unlike many competitors, Navan focuses on creating a supportive environment for its users by emphasizing diversity, equity, and inclusion within its workforce. The company's goal is to enhance human connections, improve operational efficiency for businesses, and enable better decision-making through data and insights.

Company Stage

Debt Financing

Total Funding

$1B

Headquarters

Palo Alto, California

Founded

2015

Growth & Insights
Headcount

6 month growth

10%

1 year growth

19%

2 year growth

34%
Simplify Jobs

Simplify's Take

What believers are saying

  • Navan's AI-driven analytics offer personalized travel recommendations, enhancing user experience.
  • Expansion into 'bleisure' travel taps into growing business-leisure travel trend.
  • Navan's focus on sustainability aligns with increasing corporate demand for eco-friendly travel.

What critics are saying

  • Brex's enhanced accounting solutions may attract Navan's financial management clients.
  • Integration challenges with Tripeur in India could delay expected benefits.
  • Competition from local players may impact Navan Connect's growth in Europe.

What makes Navan unique

  • Navan integrates AI, cloud, and mobile for seamless travel and expense management.
  • Navan Rewards incentivizes cost-effective travel decisions with unique reward offerings.
  • Navan Connect supports global transactions, enhancing expense management across 250 banks.

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Benefits

Flexible Vacation: Take time off when you need it, just work with your manager.

Healthcare: Medical, dental, and vision for you and your family.

Commuter benefits: Pre-tax transit dollars, $70 a month to ease your commute.

Parental leave: All parents (birthing and non-birthing) are eligible for paid leave.

Health and Wellness: Annual wellness stipend and access to a full spectrum of resources.

Fuel for Connection: We provide in-office snacks and lunches*, fostering community and in-person connections.

Pet Friendly: Pet insurance with preferred rates and dog friendly offices*.

401k: We care about your future and offer a 401k retirement plan program and company match.

IATAN: Employees can register and receive access to thousands of travel related discounts.

Connectivity Allowance: We support our employees ability to work seamlessly and confidently while from home and offer a bi-weekly stipend

Learning & Development: Annual Learning and Development allowance to propel professional growth