Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures
• Prepare and code invoices for property manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and owners and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Requirements

• Four-year college degree
• Minimum of one year previous administrative experience
• Strong literacy in Microsoft Word and Excel

Employee Benefits

• Paid Time Off & Paid Holidays, with an additional PTO day during your Birthday Month
• Medical, Dental & Vision insurance
• $50,000 Life and AD&D insurance
• Voluntary Life, AD&D, Critical Illness, and Accident insurance
• FSA
• 401K with match