Contract Reconciliation and Reporting Supervisor

Position Summary: 

The Contract Reconciliation & Reporting Supervisor plays a key role in the operations of Fedcap Canada, with primary responsibility for tracking, reconciling, and reporting on contract allocations and expenditures for all service providers (SPs). Working under the guidance of the Program Finance Manager, this role ensures accuracy and compliance in contract-related financial activity, supports the preparation of audited financial statements, and contributes to forecasting and budget development.

This role supervises staff responsible for data management and program reporting, and is expected to continuously improve reconciliation processes, manage year-end funder reporting requirements, and maintain data integrity within Oracle and internal financial tools.

What You’ll Do:

Contract Reconciliation & Reporting

• Prepare and reconcile monthly remittances to service providers, ensuring alignment with Flow Through and Operating fund allocations per individual SP agreements.
• Prepare quarterly Financial Accountability Reports (FARs) and annual Statements of Financial Accountability Reports (SFARs); upload to SP portal.
• Communicate regularly with SPs to address financial inquiries, follow up on outstanding refunds, and resolve discrepancies.
• Track and report SP fund usage throughout the contract year to ensure timely close-out and year-end compliance.
• Maintain and update monthly cash flow forecasts using Ministry disbursement data; flag discrepancies for resolution.

Analysis & Contract Oversight

• Download and analyze general ledger data from Oracle; prepare reconciliations and variance reports.
• Create and maintain monthly management reports tracking actuals vs. budget across all departments.
• Map GL expenses to contract budget objectives and prepare and submit corrections or reclassifications to Finance to facilitate journal entries.
• Support the preparation of annual and quarterly budgets and forecasts in collaboration with the Program Finance Manager.

Process Management & Quality Control

• Coordinate with Quality Assurance and Corporate Treasury to ensure payment accuracy and timeliness.
• Recommend and implement improvements to reconciliation and reporting procedures in consultation with the Program Finance Manager.
• Ensure confidentiality of financial records and uphold the highest standards of data integrity and security.

Supervision

• Assign and monitor the daily work of reporting staff, providing regular feedback, coaching, and performance evaluations.
• Participate in hiring and onboarding team members.

You’re a Great Fit for This Role If You Have:

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field required.
• Minimum 3 years of experience in financial reconciliation, contract fund tracking, or compliance reporting, preferably in a nonprofit or public sector setting.
• Minimum 3 years of experience supervising staff, including responsibility for assigning work, conducting performance reviews, and overseeing the quality of deliverables.
• Demonstrated experience managing at least one full contract year-end closeout cycle, including funder reporting and audit preparation.
• Experience working with general ledger systems (e.g., Oracle) and funder-specific reporting formats.

Technical Skills

• Advanced Microsoft Excel skills (e.g., pivot tables, multi-sheet modeling).
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
• Experience using financial databases or ERP systems (Oracle preferred).

Compensation: 

$62,000-$75,000 (CAD) per year

Who We Are:

Fedcap Canada is committed to enhancing employment services, supporting job seekers, and strengthening community partnerships. We are focused on building an inclusive workforce that meets the diverse needs of Ontario’s labour market.

Fedcap Canada provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type, ensuring a fair and inclusive hiring process.

Accessibility & Accommodations

Fedcap Canada warmly welcomes individuals with disabilities to join our diverse team. We are committed to an accessible hiring process as per the AODA Employment Standard. Please inform the recruiter if you require accommodations, including accessible formats or adjustments during interviews.