Staff Assistant / Administrative & Communications Assistant

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Be You.

At Duke University, we celebrate individuality, curiosity, and the power of diverse perspectives. As the Staff Assistant / Administrative & Communications Assistant with Polis: Center for Politics in the Sanford School of Public Policy, you’ll be a vital part of a mission-driven academic center dedicated to political engagement and civil discourse.

In this role, you’ll support students, faculty, visiting speakers, alumni, and donors—helping create meaningful experiences that foster thoughtful dialogue across differences while ensuring seamless day-to-day operations.

Be Bold.

This position is ideal for someone who enjoys variety, thrives in a fast-paced academic environment, and brings both precision and creativity to administrative, communications, and event support.

What You’ll Do

Programmatic Support & Event Management (Approx. 60%)

• Coordinate all aspects of Polis and Civil Discourse Project events, including panels, workshops, conferences, receptions, and dinners
• Manage event logistics from planning through execution, including space reservations, travel, itineraries, briefing materials, invitations, and on-site support
• Handle logistics for guest speakers and visitors, including parking, honoraria, catering, room reservations, and vendor coordination
• Contract and manage vendors for catering, equipment rentals, décor, and audiovisual services, including price negotiation
• Support publicity, advertising, and public relations efforts, including drafting promotional content and coordinating multimedia advertising
• Update and maintain Polis and Civil Discourse Project websites and social media channels
• Create targeted itineraries for visiting guests and assist with reports and promotional materials
• Administer post-event surveys and manage follow-up communications

Administrative & Office Management (Approx. 40%)

• Build and maintain databases and mailing lists for students, alumni, donors, and event attendees
• Serve as administrative support to the Director and Assistant Director, including calendar coordination, travel, and correspondence
• Draft and distribute letters, reports, newsletters, and other materials
• Process financial transactions including reimbursements, corporate card reconciliation, and fund tracking
• Manage office inventory, filing systems, and supplies
• Support hiring, onboarding, and training for student workers
• Manage the Polis email inbox and respond to inquiries
• Coordinate staff meetings, take notes, and support internal team activities

What You’ll Bring

Education:
Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Experience:

Typically three years of related administrative, event coordination, or program support experience.

Skills:
Strong organizational and communication skills; proficiency with Microsoft Office and familiarity with WordPress or Canva.

Preferred

Bachelors Degree

Choose Duke.

Duke University offers a collaborative and inclusive work environment where your contributions have real impact, supported by comprehensive benefits, professional development opportunities, and a vibrant campus culture.

Ready to Make a Difference?

Apply now and put your skills to work supporting impactful programs, dynamic events, and a vibrant academic community—right here at Duke University.