Executive Office Director

Director of the Executive Office
Department/Location: Executive/DC Preferred
Reports To: Managing Director
Position is exempt and excluded from bargaining unit

About Community Change and Community Change Action

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change. With our community-based partner groups, we bridge the grassroots and the national, supporting outsider strategies to disrupt the status quo while also building pathways to influence the insider conversation.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supportsCommunity Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another, and each organization has its own board of directors.

Position Description

Overview

The Director of the Executive Office is a high-trust role responsible for ensuring the smooth, coherent, and strategic functioning of Community Change's executive office. This role serves as the strategic operational center for the Co-Presidents and Managing Director, overseeing scheduling, communication, logistics and internal coordination across the executive office, which currently consists of an Executive Assistant/Scheduler for each of the principals.

The Director’s most important role is to leverage the time, focus, and effectiveness of Community Change's Co-Presidents and Managing Director in service to the organization’s strategic priorities and goals.

The ideal candidate brings deep experience in strategic senior executive support, rigorous operational discipline, and finds genuine satisfaction in making leaders and organizations more effective. This is a role for someone with exceptional judgment, emotional intelligence and the ability to bring order to complexity in a high-stakes political and civic environment.

This role reports to the Managing Director and operates in close daily partnership with the Co-Presidents and Managing Director, functioning as a single point of operational coordination across the executive office while maintaining the confidence of each principal.

Responsibilities

Executive Operations and Rhythm (60%)

● Serve as the primary point of integration across the executive office, ensuring the three principals’priorities and schedules are aligned and reflect organizational goals

● Oversee scheduling, travel, and logistics across all three principal schedules, ensuring alignment and coordination, anticipating conflicts and deficiencies before they become problems

● Manage the flow of information, requests, and correspondence across the executive office, ensuring appropriate prioritization, routing, and response on behalf of all three principals

● Track deliverables, deadlines, and commitments on behalf of principals, maintaining systems that ensure timely follow-through and accountability

● Lead meeting and engagement preparation for executive principals, including developing briefing materials, talking points, and background documentation

● Exercise sound judgment as a key point of contact for internal and external stakeholders seeking access to executive leadership, managing prioritization and routing

Internal Coordination and Communication (20%)

● Serve as the connective tissue between the executive office and the broader organization; ensure executive decisions are translated into clear, operational follow up steps

● Coordinate with the senior staff on matters requiring executive involvement or decision-making, ensuring nothing falls through the cracks

● Manage executive office participation in internal meetings, retreats, and all-staff events, including preparation, logistics, and follow-up

● Draft, edit, and manage executive correspondence and communications for internal audiences, in alignment with organizational priorities

● Coordinate with the Communications, External Affairs, and Policy teams to ensure consistent messaging and aligned positioning for the Co-Presidents' and Managing Director's external engagements

Strategic and Administrative Support (20%)

● Support the Managing Director in overseeing the executive office budget, vendor relationships, and administrative infrastructure

● Identify inefficiencies in executive operations and then develop and implement solutions

Qualifications

Minimum Requirements

● 7+ years of progressively responsible experience in executive administration, chief of staff functions, or senior operational roles in complex organizations

● Demonstrated experience directly supporting C-suite or equivalent senior leadership in a fast-paced environment

● Experience managing or mentoring staff, with a track record of leading high-performing teams

● Exceptional organizational and project management skills with rigorous attention to detail

● Strong written and verbal communication skills, including experience drafting executive-level correspondence

● High degree of discretion, trustworthiness, and political judgment; comfort operating with sensitive and confidential information

● Proven ability to lead through change and ambiguity; unflappable in stressful situations and able to operate with flexibility 

● Proficiency with office productivity and scheduling tools

Preferred Qualifications

● Experience in philanthropic, political, or complex nonprofit, advocacy, or movement-building organizations, particularly those with multi-entity or multi-stakeholder structures

● Familiarity with board governance practices and nonprofit compliance requirements

● Experience supporting organizations through periods of growth, transition, or structural change

● Background in or exposure to progressive social justice, civic engagement, or political organizing environments

Supervisory Responsibility:  This position supervises three Executive Assistants / Schedulers (supporting the Co-Presidents and Managing Director respectively).

This supervisory role requires strong people management skills, the ability to build a cohesive team across distinct functional areas, and the capacity to set and hold high performance standards in a fast-moving environment.

Travel Requirements: Occasional travel may be required for team meetings, training sessions, or partner convenings (estimated at 4-6 times per year).

Work Environment: This job operates primarily in a home office environment or coworking space. This role routinely uses standard office equipment such as computers, phones, printers, and filing cabinets. This job also requires work in field settings, which may include work in partner organization facilities, and outdoors.  Some work at the DC office will be required from time to time.

Physical Demands: This role requires:  keyboard typing and photocopying. Occasionally, the employee will need to help set up AV equipment, set up/break down meeting space including moving chairs and tables.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary & Benefits: Annual salary of $140,000 - $160,000. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

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Community Change is an Equal Opportunity Employer