Full-Time

Legal Operations & Risk Specialist

Majestic Photobooth

Majestic Photobooth

Compensation Overview

$36/hr

Nashville, TN, USA

In Person

Bachelor's

Category
Contract Management
Required Skills
Microsoft Office
Risk Management
Asana
Google Workspace
Requirements
  • A bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, Risk Management, Finance, Public Administration, or a related field is preferred, or equivalent professional experience.
  • Three to six years of experience in legal operations, contract administration, risk management, compliance, procurement, business operations, or a similar operational role.
  • Experience with Google Workspace, Microsoft Office, Adobe Acrobat, and document management systems.
  • Strong written communication and attention to detail.
  • Excellent organization and follow-through.
  • The ability to review agreements critically and identify operational, financial, insurance, and compliance risks.
  • The ability to coordinate multiple priorities and manage deadlines.
  • Sound judgment regarding when to resolve issues independently versus escalating higher-risk matters.
  • The ability to handle confidential and sensitive business information.
  • The ability to learn new technology and business systems quickly.
Responsibilities
  • Manage the intake, review, routing, and tracking of client, venue, vendor, and contractor agreements.
  • Own contract workflow systems, templates, clause libraries, and approval processes.
  • Coordinate contract redlines and negotiations using approved fallback language.
  • Monitor contract renewal dates, termination windows, insurance requirements, and deliverables.
  • Organize, store, and maintain access to executed agreements.
  • Manage insurance policies, renewals, certificates of insurance, claims coordination, and broker communication.
  • Coordinate workers’ compensation, general liability, auto, inland marine, cyber, and event-specific insurance processes.
  • Monitor incident reporting workflows for property damage, injuries, vendor disputes, and operational claims.
  • Ensure venues, vendors, contractors, and partners meet insurance and risk management requirements before project execution.
  • Maintain insurance records, claim logs, and compliance documentation.
  • Manage trademark tracking, renewal calendars, and intellectual property records.
  • Coordinate with outside counsel on trademark filings, cease and desist matters, infringement monitoring, and intellectual property disputes.
  • Monitor unauthorized use of company trademarks, branding, creative assets, and proprietary materials.
  • Ensure contracts contain appropriate ownership, licensing, confidentiality, and work-for-hire provisions.
  • Maintain records of brand assets, registrations, releases, and intellectual property documentation.
  • Coordinate business licenses, annual filings, registrations, and compliance requirements across operating states.
  • Monitor contractor agreements, vendor compliance requirements, and operational documentation.
  • Manage policy documentation, waiver templates, retention standards, and internal compliance records.
  • Document, maintain, and communicate compliance workflows across departments.
  • Coordinate with leadership and outside providers on employment, operational, and regulatory compliance matters.
  • Coordinate communication, documentation, and workflows with outside legal counsel, insurance brokers, and compliance vendors.
  • Manage legal matter tracking, invoice organization, and case documentation.
  • Gather operational details, supporting documents, and internal context for escalated legal, insurance, and compliance matters.
  • Monitor open legal and risk-related items to ensure deadlines, deliverables, and follow-up actions are completed on time.
  • Support leadership with operational reporting, risk visibility, and process recommendations related to contracts, compliance, insurance, and legal operations.
Desired Qualifications
  • Experience reviewing commercial agreements, coordinating with outside legal counsel, managing insurance programs, or supporting compliance initiatives.
  • Experience in a fast-growing company, startup, professional services, events, hospitality, or multi-location business.
  • Experience with contract lifecycle management platforms, Notion, DocuSign, Dropbox Sign, Slack, Asana, Monday.com, ClickUp, Airtable, or similar workflow tools.
  • Paralegal certification, contract management, compliance, or risk management certifications.
Majestic Photobooth

Majestic Photobooth

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