Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Allied Health

Job Summary:

The Assistant Director supervises a section; analyzes and Evaluates departmental policies and procedures; develops and supervises maintenance of general accounting and statistical record systems; recommends personnel actions, e.g., hiring, promotion and termination.

REQUIREMENTS:
• Bachelor’s (or equivalent experience); Master’s strongly preferred
• Strong leadership experience is crucial
• 4 years of relevant experience
• Experience with financial aid is a MUST; Title IV is preferred
• Experience responding to higher education accrediting bodies
• Experience with WorkDay is a plus
• Experience with student information is a plus

NOTE: This position is a HYBRID REMOTE, so you will be able to work remotely at times, but the department is seeking a local candidate who can also work 2-3 days on site in our Nashville, TN office as needed.

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The Center for Programs in Allied Health (CPiAH) was formed in 2016 and is the central Allied Health Education institution within Vanderbilt University Medical Center. Here at CPiAH, we are committed to offering students high quality educational experiences. Students can expect to participate in real clinical settings, using the cutting-edge medical technology that VUMC offers. Use the main menu above and the links below to learn more about our story and how we can help you start your career in the medical field.  For more information, please visit https://www.vumc.org/allied-health/center-programs-allied-health.

KEY RESPONSIBILITIES

• Develop goals and objectives for the section based on interpretation of institutional policy and goals.
• Initiate changes in or develop new policies, procedures and/or methods.
• Supervision to include responsibility for planning, coordinating, and controlling the work and procedures; provide advice/consultation to staff regarding problems
• Adjust work schedules or project priorities to meet emergencies or changing conditions
• Participate in departmental and/or interdepartmental committees to address problems and facilitate information exchange about programs, problems, etc. Provide information to others (oral or written) to explain/clarify problems, issues or requests
• Participate in management meetings to keep top management informed of any concerns
• Ensure that the service standards are met or exceeded by utilizing student satisfaction survey results, best practices and market information to improve student service and satisfaction.
• Create an organizational culture (both within and across departments) that provides a safe, satisfying, and enriching environment for employees and provides a qualified, competent staff to meet patient needs.
• Define the qualifications and performance expectations for all staff positions through the Performance Development system, including department-specific job descriptions, and measurable performance standards.
• Create an environment that encourages and supports self-development and learning for all staff through regular feedback, orientation, training programs, work experiences and timely assessments of competency as measured against performance expectations stated in his or her job description.
• Conduct staff meetings to share essential information with staff and discuss current problems and future plans.
• Ensures all Human Resources and VUMC policies and procedures are followed according to standards.
• Identify, establish and evaluate institutional and state academic policies and regulations.
• Coordinating with faculty and staff to resolve any academic issues.
• Preparing and providing records and transcripts upon request.
• Engage in the recruiting process by planning, coordinating, and overseeing promotional events, campus tours, student interviews, and other admissions activities.
• Review and interpret student information, including test scores, grades, and transcripts.
• Strong interpersonal, presentation, networking, and verbal and written communication skills.
• Evaluate potential student applications.
• Manage the admission policy of multiple certificate programs.
• Establish and evaluate student performance to ensure safe, effective, and efficient operation of the programs.
• Ensure management and distribution of Title IV, scholarships, private loans, and Veteran Education benefits are processed promptly.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Establishes key tactical and operational plans of a sub-function or multiple departments that has longer-term effect on results of the sub-function. * Problem Solving/ Complexity of work: Integrate knowledge and in-depth analysis from several areas to resolve complex problems that are both technical and operational. * Breadth of Knowledge: Applies comprehensive knowledge of professional/technical area and broad management knowledge of other professional areas to carry out objectives. * Team Interaction: Leads multiple departments with a function.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others. - Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations. - Communicates Effectively: Anticipates difference audience concerns, styles and finds mutually beneficial solutions across conflicting and sensitive issues. Delivering Excellent Services: - Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services. - Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas. - Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance.Ensuring High Quality: - Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plants to ensure area’s quality standards are met. - Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities. - Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance. Managing Resources Effectively: - Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles. - Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources. - Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision making capabilities. Fostering Innovation: - Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas. - Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies. - Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

4 years

Education:

Bachelor’s

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.