Centennial Yards is a $5 billion transformational mixed-use development in Atlanta. As one of the largest and most ambitious city-center developments in the United States, Centennial Yards will revitalize 50 acres of underutilized land in the heart of Downtown Atlanta to connect surrounding communities and create several new city blocks.
CIM is seeking a Project Coordinator to join our team and be part of Centennial Yards’ future.
Working directly with the assigned Development Team, the position provides administrative support and assistance with the day-to-day management duties of the activities on the project(s) assigned.
ESSENTIAL FUNCTIONS:
- Processing of invoices and pay applications related to project expenses including but not limited to setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificate(s), tracking payments in database systems to ensure timely payments, verifying invoice amounts are within budget and in compliance with contract terms. Set-up and maintenance of project and management files according to established filing criteria.
- Set-up, maintenance and tracking of job codes and cost categories in database systems in conjunction with project entities, project budgets and assigning of contracts.
- Coordinate the processing of new contracts including but not limited to understanding various contract types and situations for appropriate template use, monitoring the contract process to completion, tracking signatures and verify coding before uploading/filing to database systems.
- Manage calendars including but not limited to scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for project staff members and sending out meeting requests on behalf of the Project Lead.
- Maintain current and applicable insurance certificate(s) and request updated certificates as required.
- Manage document controls including but not limited to; discretionary and non-discretionary approvals, agency releases/declarations/determinations, recordation such as easements, covenants, tract maps, construction documents, A/E design and engineering plans and specifications, contract/change orders, closeout documents
- Responsible for sharing and uploading documents and communication on web-based project management site.
- Recording and distribution of project meeting minutes to project stakeholders.
- Monthly construction progress reporting including but not limited to schedules, applications for payment, etc.
NON-ESSENTIAL FUNCTIONS:
- Manage/update contacts in Outlook
EDUCATION/EXPERIENCE REQUIREMENTS:
- Bachelor’s Degree
- A minimum of 2-3 years of experience in a real estate development or construction firm providing similar development support functions.
KNOWLEDGE, SKILLS AND ABILITIES:
- Experience with Microsoft Office including Outlook, Word, Excel, Project, Powerpoint required.
- Demonstrates proficiency with document management/storage software.
- Experience with accounts payable software such as Yardi, Ebix desirable.
- Experience with office equipment such as printers, copiers, scanners.
PERFORMANCE METRICS:
- Accuracy and timeliness of work product
- Peer-to-peer/co-worker/direct report satisfaction
- Compliance with company and departmental policies and procedures
CIM Group is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.
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CIM does not accept unsolicited resumes from Agencies. Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid. If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.
