Diamond Foundry Inc. is the global leader in single-crystal diamond technology. We produce single-crystal diamond (SCD) wafers by crystallizing greenhouse gas into diamond using proprietary plasma reactors powered by zero-emission energy. Founded in 2012 in San Francisco, California by Stanford/M.I.T./Princeton engineers, Diamond Foundry Inc. received $315MM in funding and has had a multi-year track record of profitable fast growth.
Diamond Foundry is seeking a community-building-focused Office Manager who is seasoned in all things office operations for our Bay Area locations. Based out of South San Francisco, this person will be the oil that helps keep things moving from ensuring staff members have what they need, to triaging unique requests. The ideal candidate thrives in a multi-faceted role where you interact with staff members across all levels, is quick on their feet, are known as a lynchpin, ensuring the workplace is running smoothly. This role will include some level of C-level support from time to time but mainly supports staff members, guests, and vendors by providing a positive experience when coming in to visit.
Responsibilities:
- Own and maintain daily office operations from lunch/catering management, vendor relations, and triaging requests for the main offices
- Provide some support to other Bay Area locations
- Acts as the main point of contact for all things office related from directing and funneling questions, to setting up for unique events/situations
- Provide support to C-Suite/ Corp when requested. Items vary from setting up travel, guest dinners, special events, and expense management
- Be the person who owns all events whether it’s milestones, appreciation days, or company events
- Liaise with other office staff to coordinate intercompany travel and special projects
- Act as the champion on behalf of employees when needed building trust and a sense of community
- Understand the intricacies of where information should go, using the utmost discretion
- Own onboarding and offboarding of employees, partnering with both core HR and IT
- Partner with facilities and other key departments to solve problems that arise.
Skills and Requirements:
- A minimum of 3 + years of office management experience in a high pace, dynamic environment
- C-Suite support experience is preferred
- Impeccable communication both verbal and written
- Strong attention to detail - the little details matter the most
- High sense of responsibility when it comes to the employee and guest experience
- Strong project management skills with the ability to pivot and prioritize
- Highly adaptable, isn’t afraid to dig into details and solve problems
- Technically savvy with google applications and various programs and systems
- Strong interpersonal and relationship-nurturing skills
About your team. You’d be joining highly collaborative and nimble People Operations team acting as the funnel of information and experiences. No job is too big or too small for the organization and the team is driven to delivering results, always pushing the boundaries to improve. The organization as a whole is growing rapidly so the team finds ways to create structure with scalability in mind, while still keeping our team member experience in mind.
Diamond Foundry believes in supporting our employees from the workplace to their personal and home life. We provide eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. Perks include employee discounts to VRAI and catered lunches for onsite staff. All benefits offered are available starting your first day.
Diamond Foundry is an Equal Opportunity Employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor under federal, state or local law.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
