Purchase Executive

Job Description

• Responsible for purchase of materials required by the company.
• To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company's requirements.
• To survey the market and update the knowledge about new products and suppliers available in the market.
• Assist the Materials Manager to coordinate all the operations of the team within the department.
• Provide information on choices of items available for purchase.
• Any matter which may affect the interests of the hotel should be brought to the attention of the Management.
• Assist the Materials Manager to prioritise purchases based on resources and urgency.
• Ensure to evaluate user needs and functionality of various materials purchased.
• Ensure that all Licensing laws are adhered to.
• Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.
• Negotiate with suppliers to secure the best possible terms, prices, and delivery schedules.
• Maintain accurate and up-to-date records of all purchases, contracts, and vendor information.
• Collaborate with other departments to forecast future purchasing needs and adjust procurement strategies accordingly.
• Implement and maintain quality control measures to ensure all purchased materials meet the hotel's standards.
• Stay informed about industry trends and innovations to recommend cost-effective alternatives and improvements in purchasing processes.

Qualifications

• Bachelor's degree in Business Administration, or a related field
• 2-5 years of experience in procurement or a similar role
• Proven experience in managing vendor relationships and negotiating contracts
• Strong analytical skills with the ability to interpret data and identify trends
• Excellent negotiation skills and the ability to secure favorable pricing and terms
• Proficiency in cost analysis and budget management
• Strong problem-solving and decision-making abilities
• Excellent written and verbal communication skills
• Ability to work efficiently under pressure and meet deadlines
• Proficiency in Microsoft Office Suite and familiarity with procurement software
• Knowledge of inventory control and optimization techniques
• Understanding of compliance requirements and industry standards in procurement
• Strong organizational skills and attention to detail
• Familiarity with local suppliers and market trends in Nepal
• Knowledge of import/export regulations and customs procedures
• Fluency in English and Nepali; knowledge of other regional languages is a plus