Document Processing Executive

POSITION SUMMARY:

Accurately and efficiently enter documents into the electronic storage system for easy retrieval. This includes indexing (data entry), preparing, and scanning documents.

ESSENTIAL FUNCTIONS:

• Responsible for scanning invoices
• Responsible for Monitoring group email inbox for vendor invoices received electronically in group email id.
• Responsible for scanning & indexing and tagging in the correct company codes
• Inserts bar code dividers between documents
• Indexing of invoices
• Segregation of invoices as PO and Non-PO invoices and reviewing the invoices received for quality and completeness.
• Coordinating with the vendor and agencies for vendor’s wherein Po’s are not submitted.
• Identifying the “rush invoices” and prioritizing the scanning.
• Review and validate invoices to ensure compliance with IPG policy regarding purchase order requirements.
• Responsible for accurate batch totals
• Maintain scanner
• Working on AI Software and implementing AI solutions for indexing

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• Graduate with experience in SAP
• Preferred AP experience of atleast 2 years
• Good communication skills
• Must be self-motivated, able to maintain a high level of accuracy in a repetitive task, and a team player

SHIFT SCHEDULE

7.30 p.m. to 4 a.m.