Promoter Assistant

Job Summary:

Who are we?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 550 million tickets sold annually and more than 12,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 30,000 shows and 95+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 900 brands with the 86 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com

Who are you?

Passionate and motivated.  Driven, with an entrepreneurial spirit.  Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

The Role:

We are looking for a highly organized, experienced, motivated individual with dynamic interpersonal skills! This individual will assist Promoters and liaise between departments in day-to-day tasks, concert booking procedures, venue calendar bookings and managing relationships in the live event industry.

Essential Duties & Responsibilities:

• Acts as liaison between colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
• Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
• Establish & manage relationships with industry people – agents, band management, tour managers, labels representatives and venue management
• Prepare Show Offers, Manage Venue Calendars, Route Dates and Tours
• Confirming Shows and distributing the information to Staff and Venue Contacts
• Manage internal documentation using internal booking systems, calendars and ticketing schedules
• Provide support for preparation of grant applications and reporting, as well as special projects as assigned
• Assists with presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
• Work with internal cross-functional departments and external Box Office Personnel
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Schedule meetings, conferences and appointments; update calendar.
• Assist in managing various venue calendars
• Make travel arrangements and handle expenses.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Performs general office duties (mail, filing, copy, fax)
• Other duties as assigned

Qualifications:

• Must possess exceptional organization, prioritization and multi-tasking skills
• Ability to work in dynamic, fast paced, and deadline driven environment
• Ability to navigate the internet as a communication and research tool
• Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
• Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint)
• Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
• Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
• Ability to work well independently and within a team
• Experience in the live music industry is an asset
• Knowledge of the touring and concert industry is an asset
• Post-secondary education in business, music management, PR, communications or related field is an asset
• Must have an avid interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry

We thank all applicants for their interest, however, only those chosen for an interview will be contacted.

Physical Requirements/Work Environment

Sitting for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.

Employment Equity

Live Nation Canada strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and/or federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process. If accommodation is needed during the recruitment and selection process, please contact us and we will work with you to meet your accessibility needs.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons

available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

This job description is a summary of duties that are expected to be performed. Duties outlined on this job description may not be all-inclusive, and can be modified at any time if requested by management