Hospital Staffing Enforcement Compliance Specialist

Initial Posting Date:

03/31/2025

Application Deadline:

04/14/2025

Agency:

Oregon Health Authority

Salary Range:

$5,842 - $8,967

Position Type:

Employee

Position Title:

Hospital Staffing Enforcement Compliance Specialist (Compliance Specialist 3) – 2 Positions (Hybrid)

Job Description:

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation & Qualify Improvement (HCRQI) section located in Portland, Oregon, is offering a career opportunity for two (2) Hospital Staffing Enforcement Compliance Specialists. These positions will focus on addressing and enforcing violations identified during investigations of complaints related to hospital staffing.

These are full-time, permanent, classified positions represented by a union, SEIU Human Services.
 

What will you do?

As a Hospital Staffing Enforcement Compliance Specialist, you will be responsible for ensuring compliance with Oregon's hospital staffing regulations. You will achieve this by collaborating with the hospital staffing compliance team, managing enforcement actions related to civil money penalties, safeguarding due process rights, coordinating pre-and post-hearing conferences, and preparing cases for presentation by the Department of Justice. Key responsibilities include coordinating notifications related to meal and break complaints forwarded to the Bureau of Labor & Industries, supporting the Nurse Staffing arbitration process, and facilitating Hospital Staffing settlements. Additionally, this role will collaborate closely with other Compliance Specialists and hospital staffing personnel to establish best practices for tracking and managing cases throughout the compliance process.

What we are looking for:
Minimum Qualifications:

Five years experience doing administrative research in hospital regulatory services or a related field that included drafting legally sufficient notices, ensuring due process requirements are met, and compiling and evaluating facts to recommend management action or decide compliance or eligibility with program guidelines and regulations. Three of the five years must be above the technical support level.

A minimum of an associate degree is required, bachelors or higher is preferred.

Desired Attributes:

• Experience and knowledge of hospital staffing systems.

• Experience in administrative hearing processes.

• Experience with relevant statutes, administrative rules, and regulations, demonstrating the ability to analyze, interpret, and apply these in complex situations.

• Experience in effectively communicating complex technical and legal concepts in both written and oral formats, making them accessible to individuals with diverse educational, linguistic, and cultural backgrounds.

• Experience in administrative research, which involves gathering and assessing information to provide recommendations for management actions or to ensure compliance with program guidelines and regulations.

• Requires valid driver’s license with good driving record or other method of transportation.

• Experience in addressing complex problems while adhering to statutory and regulatory constraints.

• Demonstrated ability to learn, understand, retain, and reference information across multiple and significantly different programs while effectively managing stressful situations.

• Knowledge of methods and techniques for analyzing, reviewing, interpreting, and coordinating services offered across various provider types and a diverse range of complaint populations.

• Demonstrated proficiency in effective communication, both written and oral, along with the application of documentation principles.

• Experience in analyzing and interpreting information to resolve problems and complaints, along with the ability to make independent decisions.

• Demonstrated experience navigating the dynamic landscape of federal or state statutes, regulations, policies, and procedures.

• Proficient in electronic information systems, the Internet, and email communications.

• Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
   

Working Conditions:
The work of this role may be primarily conducted remotely with full access to the needed operating systems and technology. There may be times when the work will need to be conducted on-site. The on-site location is located at 800 NE Oregon St, Portland, OR 97232. 

What's in it for you?

The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx  

• Paid Leave Days:

  • 11 paid holidays each year.

  • 3 additional paid personal business days each year.

  • 8 hours of paid sick leave accrued each month.

  • Progressive vacation leave accrual with increases every 5 years.

• Pension and Retirement plans.

• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments. 

• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Click here to learn more about State of Oregon benefits.

The Oregon Health Authority is committed to: 

• Eliminating health inequities in Oregon by 2030.

• Becoming an anti-racist organization.

• Developing and promoting culturally and linguistically appropriate programs.

• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Directions to Apply:

• Complete the online application and questionnaire.

• Upload a current resume that demonstrates how your personal (lived), educational, and professional experience qualify you for this position. *(required)

• Upload a cover letter that addresses the points listed under the section titled “What we are looking for”. *(required)
   

Please ensure you have provided thorough and updated application materials as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.

External Applicants: Click on the “Apply” button and submit your application. View this video for assistance.

Current State of Oregon employees: Apply via your employee Workday account through the Jobs Hub worklet. View this job aid for assistance.

This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.

Helpful Tips/Resources:

• This posting closes at 11:59 PM on the close date listed.

• Workday may timeout after 20 minutes of inactivity.

• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

• Workday performs best in Google Chrome.

• Oregon Health Authority Website

• Oregon Health Authority Programs and Divisions

• Career Resources

• Applicant Help and Support

Additional Information:

• The salary listed is at the non-PERS rate. Public Employee Retirement System (PERS) eligible employees will have their base salary increased by 6.95% and pay the 6% employee contribution to PERS. If you are not yet PERS eligible, the 6.95% pay increase and employee contribution will be effective upon PERS eligibility.

• Veterans: If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.

• Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

• Background Check: If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

Have Questions or Need Help?
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Aimee Buchholz at aimee.d.buchholz2@oha.oregon.gov. TTY users may dial 711 or 1-800-735-2900. For Workday technical support, please call toll-free 1-855-524-5627.

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.