Executive Assistant

Responsibilities

• Calendar Management: Coordinate and manage leadership schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management
• Communication: Serve as the primary point of contact between leadership and internal/external stakeholders, including investors, clients, and government representatives
• Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed
• Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making
• Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient
• Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations
• Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters
• Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by leadership to ensure the overall success of the company

Qualifications

• Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company
• Strong organizational and time management skills with the ability to prioritize tasks effectively
• Exceptional written and verbal communication skills
• Proficiency in office software and tools, including Microsoft Office and Google Workspace
• Ability to work independently and take initiative
• Attention to detail and a commitment to maintaining a high degree of professionalism
• Discretion and the ability to handle confidential information with integrity
• Flexibility to adapt to changing priorities and work in a fast-paced environment
• Knowledge of the defense industry and government processes is a plus

Benefits:

• Medical Insurance: Comprehensive health insurance plans covering a range of services
• Saronic pays 100% of the premium for employees and 80% for dependents
• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
• Saronic pays 99% of the premium for employees and 80% for dependents
• Time Off: Generous PTO and Holidays
• Parental Leave: Paid maternity and paternity leave to support new parents
• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
• Retirement Plan: 401(k) plan
• Stock Options: Equity options to give employees a stake in the company’s success
• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
• Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office 

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).