Site Manager

About Wah Mei:

Wah Mei School is the first Chinese American bilingual school to be established in San Francisco. Since our first class in 1974, our preschool program successfully promotes multiculturalism in developmental activities that emphasize both learning and playing for our participants. Our mission is to provide a safe and nurturing high quality Chinese-English bi/trilingual multicultural environment that promotes children’s development while building a supportive community for their families. Our programs now include Early Care & Education, Before and Afterschool, Weekend Chinese Classes, and Summer Programs at multiple sites.

About the role

The Site Manager oversees the day-to-day operations of an early childhood center, ensuring high-quality, developmentally appropriate programs for infants, toddlers, and preschoolers. Site Managers across all centers will collaborate under the direction of the Program Director to build a cohesive, high-quality early care and education program at Wah Mei. Site Manager supervises and coaches staff, coordinates curriculum and professional development, and fosters strong partnerships with families and community agencies. They are responsible for maintaining licensing and contract compliance, health and safety standards, and meeting program requirements. Rooted in Wah Mei’s mission, the Site Manager models positivity and core values by promoting bilingual and bicultural education, honoring children’s individual uniqueness, encouraging diversity, and building a supportive community that nurtures every child’s emotional, social, intellectual, and physical growth.

What you'll do

● Plan, supervise, and implement the program in accordance with agency philosophy, mission, policies and procedures.

● Maintain a high-quality child development program that complies with California, Federal, and other funding or contract requirements to ensure deliverables are achieved, prepare timely reports, and evaluate site and department’s program performance to recommend improvements.

● Oversee smooth day-to-day operation of the site, including keeping administrative records and ensuring appropriate documentation.

● Work collaboratively with the management team to coordinate and evaluate center processes, policies, and procedures, including program and enrollment policies, to support full enrollment for the center and maintain a positive, supportive environment.

● Supervise all site staff, including managing daily schedules, administration of time off requests, arranging for substitutes deploying floaters, and ensuring compliance with the Child and Adult Care Food Program (CACFP) and other food safety standards.

● Under the direction of the Program Director, assist with grant applications.

● Conduct tours and orient new families and staff.

● Model warm, respectful, and effective interaction with children and families, and guide staff and volunteers to uphold the same standards in their daily practice.

● Oversee and support staff in planning, implementing, and evaluating curriculum and assessments; review lesson plans, conduct classroom observations, and provide coaching and feedback to strengthen instruction and ensure alignment with program goals.

● Support the planning of department-wide trainings, provide coaching and mentoring to site staff, and conduct regular classroom observations to strengthen instructional quality.

● Monitor staff performance, complete annual evaluations, and work with staff to set professional development goals while providing ongoing support to ensure those goals are met.

● Facilitate staff meetings and maintain agendas, sign-in sheets, and minutes.

● Review and ensure classroom DRDP Summaries of Findings, child progress reports, and portfolios are accurate and complete.

● Complete and submit all required reports (e.g., attendance, Summary of Findings) on time, and maintain organized, up-to-date records, including children’s and staff files, CACFP documents, meeting minutes, training logs, curriculum, and assessments.

● Coordinate with external specialists and consultants (e.g., mental health consultants, educational coaches, speech or occupational therapists) to ensure their services are effectively integrated into the classroom. Support collaboration between teaching staff and these partners so that services are responsive to children’s needs, strengthen program quality, and align with state and local requirements

● Submit, monitor, and follow up on center maintenance requests to ensure timely resolution of work orders.

● Ensure staff understand and follow agency procedures and reporting requirements for health and safety, including food handling, toileting/diapering, handwashing, illness, and sickness protocols, and complete incident reports.

● Plan and implement a comprehensive parent involvement program that includes parent meetings, engagement activities, training and support, newsletters, ongoing communication, and strong home and program connections.

● Represent the site to external funders and community partners as appropriate

● Engage families and staff in cultivating a strong sense of community within the site, across Wah Mei’s early childhood programs, and throughout the broader agency.

● Order, track, and maintain center supplies and inventory.

● Other duties assigned by the Program Director.

Qualifications

● Hold a valid Child Development Site Supervisor Permit, equivalent qualification or must be able to obtain the permit within 90 days of employment

● Have a minimum of 3 semester or equivalent units related to the care of infants

● A Bachelor of Arts Degree in Early Childhood Education, Child Development or closely related field is strongly preferred

● Have a minimum of 5 years of experience teaching in an early child education setting

● Have at least 3 years of management experience

● Have experience with current assessment tools (i.e. DRDP, ERS, ASQ-3/SE, CLASS, NAEYC)

● Pass Title 22 medical and immunization clearance

● Pass State and Federal clearance

● Bilingual in English and Chinese speakers are encouraged to apply

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