Job Posting Title:
Human Resource Coordinator
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Hiring Department:
College of Liberal Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
UT Austin offers a competitive benefits package that includes:
100% employer-paid basic medical coverage
Free Capital Metro bus rides
Retirement contributions
Paid vacation, sick time, and holidays
Career growth & professional development
To learn more about the full range of benefits available to University of Texas at Austin employees, please visit our Human Resources website: https://hr.utexas.edu/
Explore more about the College of Liberal Arts:
College of Liberal Arts Website
COLA Staff Leadership Academy
Staff Professional Development Fund
Purpose
Serve as primary Human Resources contact for assigned units within the College of Liberal Arts. Work closely with the Director of Human Resources to assist staff with Workday related training and best practices. Develop Workday best practices for the College of Liberal Arts and assist with the training effort across the college. Provide additional Human Resources expertise needed to manage Workday processes.
Responsibilities
- Provide day-to-day human resources support for students, faculty, and staff within the College of Liberal Arts. Assist with triaging inquiries and correspondence to appropriate Human Resources personnel as needed. Ensure compliance with university, state, and federal regulations and policies. Maintain a strong understanding of policies and operational needs related to Human Resources functions. Provide support for internal processes and Workday inquiries. Provide additional administrative support to members of the Liberal Arts Human Resources Team, including assistance with special projects as assigned.
- Support Human Resources operations by processing high-volume business transactions, preparing Human Resources reports. Ensure accuracy of business processes and ongoing compliance with regulations and university policies. Serve as a liaison between College departments and central university offices.
- Liaison between College departments and central university offices. Collaborate with Human Resources Coordinators to develop and implement effective recruitment strategies. Collaborate with departments to draft job descriptions. Manage the offer process including consulting with managers and Human Resources team on compensation and preparation ofoffer letters. Maintain accurate recruitment files and ensure thorough documentation of all related processes.
- Attend Human Resources Collaborative meetings. Assist and/or lead training sessions and open labs for COLA staff. Serve as a resource for training opportunities for new and existing staff within the College of Liberal Arts.
- Work with Human Resources team members to review processes and procedures across the college. Contribute to the development and implementation of new or improved processes as needed.
- Other duties as assigned - perform additional related tasks as needed to support the HR function and college operations.
Required Qualifications
Bachelor’s Degree in related field and two years’ professional experience in human resource functions, demonstrating a solid knowledge of human resources best practices, processes, labor laws, and regulations. Proven experience in delivering high quality customer service. Advanced knowledge of human resources policies and procedures, with specific expertise in I-9 compliance, timekeeping principles, and business processes. Candidates must demonstrate skill in building and maintaining effective working relationships in a collegial setting. Strong work ethic, with a consistent track record of reliability, attendance, and punctuality. Demonstrated ability to navigate a wide range of administrative tasks and shifting priorities with precision, confidentiality, and professionalism. Conduct research to resolve Human Resources related issues and ensure compliance with University, state, and federal regulations and COLA policies. Exceptional organizational and problem-solving skills, with strong attention to detail. Ability to manage multiple deadlines in a high-volume environment. Strong interpersonal, people, and communication skills, with a demonstrated commitment to providing responsive and professional human resources support. Demonstrated exceptional verbal and written communication. Capable of exercising sound judgment and maintaining productivity in a fast-paced, dynamic work setting with minimal supervision.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience working in a higher education or public sector environment, especially within a large institution. Familiarity with The University of Texas at Austin policies, procedures, and administrative systems. Ability to proactively assess departmental needs and implement process improvements that enhance operational efficiency. Proficiency in Workday or other human resource administrative platform systems, including knowledge of human resourcesbusiness processes, reporting tools, and onboarding workflows. Experience coordinating meetings, trainings, or events, including handling scheduling, logistics, and communications. Demonstrate excellent attention to detail and a strong commitment to continuous improvement in human resources operations and administrative practices.
Salary Range
$55,000 + depending on qualifications
Working Conditions
Typical office environment
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
People & HR (1)