Team & Events Assistant

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries.  We are 5,200 people strong.  We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

Role Overview

In this multi-faceted role, you’ll provide vital support to senior leaders, including the Group Director of Corporate Affairs, Group Head of Marketing and Communications, and Group Head of Investor Relations, while also taking ownership of event management responsibilities. Your contributions will be key to ensuring the seamless operation of daily activities and enhancing the overall efficiency of the department.

Role Responsibilities

Diary and Schedule Management

• Efficiently coordinate and manage the calendars of senior team members, ensuring optimal use of their time.

• Organise meetings, appointments, and conference calls, handling all logistical details with precision.

• Prepare and distribute agendas, minutes, and follow-up actions to ensure seamless meeting execution.

Event Planning and Coordination

• Support the planning and execution of high-profile corporate events, including conferences, seminars, and team meetings.

• Oversee event logistics such as venue selection, catering, and technology setup to ensure a flawless experience.

• Manage event budgets, track expenses, and deliver events within allocated resources.
   

Comprehensive Administrative Support

• Manage incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.

• Maintain organized departmental files and records, ensuring easy access to critical information.

• Prepare polished reports, presentations, and documentation that support the team’s strategic objectives.

Travel and Logistics Coordination

• Arrange detailed travel itineraries, including accommodations, transportation, and schedules, ensuring all plans align with company policies and budgets.

• Proactively resolve any travel-related issues to ensure smooth journeys for team members.

Communication and Stakeholder Engagement

• Serve as a central point of contact for internal and external stakeholders, fostering positive relationships.

• Facilitate clear and efficient communication within the Corporate Affairs team and across other departments.

Special Projects and Strategic Support

• Contribute to the success of special projects and initiatives by providing administrative, research, and analytical support.

• Take ownership of ad hoc tasks and assignments, ensuring timely and high-quality delivery.

Experience / Competences

Essential

• Proven experience in an administrative or team support role, ideally supporting senior leadership.

• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.

• Excellent written and verbal communication skills, with a professional and approachable demeanor.

• Experience coordinating complex diaries, meetings, and travel arrangements.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

• Strong attention to detail and accuracy in all tasks, including document preparation and record management.

• Ability to handle confidential information with discretion and maintain a high level of professionalism.

• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

Desired

• Experience in event planning and coordination, including managing budgets and liaising with vendors.

• Familiarity with corporate environments, particularly in financial services or communications.

• Knowledge of travel booking systems and tools.

• Experience with preparing reports and presentations for senior executives.

• Proactive mindset with a track record of identifying and implementing process improvements.

• Previous involvement in special projects or initiatives, providing research and analytical support.

• Exposure to working with internal and external stakeholders at various levels of an organization.

Job Band & Level

• Support / 3

#LI-Hybrid #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn’t align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don’t hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That’s why we’re building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. 

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