Job Posting Title:
Associate Director for Academic, Arts and Administration
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Hiring Department:
PDC
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The University of Texas at Austin is seeking to fill the Associate Director for Academic, Arts and Administration Project Group within the Planning, Design and Construction Department.Reporting to the Director for Project Management, the Associate Director will will lead three client-focused teams responsible for design and construction management services for higher education projects for all UT Austin campuses.Group is comprised of 19 project managers, having responsibility for both major and minor capital projects.Associate Director can expect to have responsibility for 200-300 projects valued at $400-600 million.Currently, the University of Texas at Austin has capital projects in excess of $5 billion in planning, design and construction.
The Associate Director will work closely with University leadership, campus business units, and others to support an integrated approach to design and construction that ensures excellence within specific functional areas and across the institution. Position must promote and maintain positive client relationships within the Academic, Arts and Administrative Colleges, Schools and Units across campus to ensure successful execution of capital projects. Incumbent must engage in proactive coordination and collaboration between departments responsible for planning, real estate management, sustainability, utilities and energy management, facilities maintenance, and operations.
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.
UT Austin provides an outstanding benefits package.For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Relocations incentive available.
Purpose
Provide leadership, strategy, oversight and operational management of a client-focused group of project managers and other professionals executing a large program of design and construction projects for higher education clients for all UT Austin campuses.
Responsibilities
- Lead team of project management professionals providing design and construction management services for higher education projects for all UT Austin campuses. Mentor, guide and direct personnel to achieve maximum success in meeting clients' needs. Conduct recruitment, selection, orientation, training, coaching and evaluation of project management staff.Provide regular executive-level communications with Director, PDC Leadership and clients for project activities, from schematic design through construction.
- Serve alongside PM to represent the PDC organization to client during project design and construction phases.Provide engaging client leadership through relationship building and understanding clients' business and needs. Lead team to work effectively to meetclients' identified business goals and outcomes. Assign team members to fit client expectations and required outcomes.
- Use key performance indicators to measure and improve performance.Provide regular updates to PDC Leadership on project performance, in terms of cost, scope and schedule.Monitor project budgets and schedules to ensure compliance with approved budget and project goals. Monitor and manage detailed budget formats to track expenditures in collaboration with other Financial and Administrative Services units. Review and approve project expenditures for consultant services, service contracts, construction pay applications, and Owner - provided technical services within authority limits.
- Monitor and evaluate performance of all assigned Project Managers (PM) alongside the Team Leads (TL).Provide knowledge, skills and expertise for assigned project type. Serve as a subject matter expert for project management within PDC. With oversight from theDirector, continuously review organization structure, work processes and work procedures and adjust as needed to provide the most efficient and effective service delivery.
- Plan, organize and direct staff activities to provide excellent customer service and meet client and UT mission and vision. Develop best practices to deliver the highest value to our clients.Develop, monitor and coordinate division resource planning in support of institution capital planning needs. Complete special projects. Serve on committees as assigned by the Director.
- Prioritize and allocate resources to ensure delivery of key initiatives, and maintain flexibility to maximize resource utilization against ongoing changing needs of clients.
- Ensure compliance with Board of Regents Rules and Regulations, State statutes, Federal regulations and laws on all projects under management by PDC. Ensure that operations are efficient and cost effective, that assets are safeguarded, and that financial information is reliable.
- Other related functions as assigned.
Required Qualifications
Bachelor's degree in architecture, engineering, construction management, or a closely related field; Five to seven years progressive experience managing projects and staff in a medium to large size organization; Exceptional skills in leadership, supervision, and management, including the ability to coach, mentor, engage, and support staff in creating a positive and inclusive workplace; Knowledge of institutional leadership, project management methods, organizational models and contemporary practices related to the delivery of design and construction services; Excellent organizational skills with an ability to manage multiple simultaneous activities in a complex environment; Ability to manage change and work effectively in a changing environment; Strong communication skills and a demonstrated ability to effectively communicate in all directions within the organization
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Professionally licensed Architect or Engineer in the State of Texas or able to obtain a Texas professional license with six months of employment;Master's degree in architecture, engineering, construction management, business, or a closely related field; 10 or moreyears of experience in a management position in a medium to large size organization; Professional certifications such as AIA, LEED AP, PMP, APPA CEFP, or similar
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$155,000 + depending on qualifications
Working Conditions
- All weather conditions
- Extreme temperatures
- Chemical fumes
- Standard office
- Biohazards/chemicals
- Electrical/mechanical
- Manual dexterity
- Climbing of stairs and ladders
- Lifting and moving
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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