Vibee – Marketing Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… 

WHO ARE WE?

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

THE ROLE

We are looking for a dedicated and organized Marketing Coordinator to join our team. This position will assist the Vibee marketing team with a wide range of administrative and operational tasks, supporting the execution of marketing campaigns and event promotions. This position is based in our Las Vegas office full time and on site at various event locations.

RESPONSIBILITIES

• Partner with the marketing team to implement marketing campaigns for all events

• Support the marketing team with administrative tasks and project management, including maintaining and updating marketing tasks in Asana

• Assist in compiling insights and pulling reports from Google Analytics

• Research audience and artist demographic info to help shape marketing plans

• Audit and manage marketing assets and how they are displayed across all marketing channels

• Assist in gathering quotes, tracking expenses, and supporting invoice reconciliation, under the supervision of marketing leadership

• Provide clear and timely communication with relevant stakeholders as directed

• Undertake any other relevant duties which fall under the general scope of the marketing role

• Coordinate email marketing campaigns

• Support basic graphic design tasks, including creating social media assets and promotional materials

• Coordinator on-site content creation, including capturing photos and videos for social media, events, and promotional materials

• Train and provide support in onboarding team members, clients, vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• Experience in marketing or project coordination (experience with large-scale events is a plus; experience in travel marketing is also an asset)

• Familiarity with Google Suite, Microsoft Office, Airtable, Freshdesk, and Asana

• Experience with web design and web design tools would be an asset

• Ability to manage project timelines and communicate effectively with teams

• A collaborative team player with an ability to adapt to fast-paced environments

• Strong organizational skills and attention to detail

• Strong understanding of digital marketing, social media platforms, and content creation

• Basic graphic design skills, including creating social media assets and promotional materials

• Ability to handle occasional physical tasks and on-site event support

WORK ENVIRONMENT

• Flexibility to work evening and weekend hours as needed to support event schedules

• Ability to work in busy environments and tolerate noise during event production

• Must be willing to travel to event sites as required by project needs

• Some physical activity may be required (e.g., lifting up to 20 pounds)

• Position will expose candidate to sensitive company information and so must maintain strict confidentiality

• Must exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Vibee strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Vibee will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Vibee also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Vibee will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Hourly: $20.00 - $25.00 USD

Please note that the compensation information provided is a good faith estimate for this position. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Vibee takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A potential new employee’s salary history will not be used in compensation decisions.