HR and Office Assistant

About the Role

We’re looking for a proactive and highly organized HR & Office Assistant to help keep our workplace running smoothly while fostering a vibrant and engaged company culture. This role is perfect for a self-starter eager to dive into both HR and office management, ensuring our employees have the best experience from onboarding to day-to-day operations. If you’re a problem-solver who loves creating a welcoming and efficient workplace, we’d love to hear from you!

This role is ideal for a recent graduate looking to gain experience in HR and office management while developing key professional skills. The ideal candidate is highly organized, communicative, and excited to gain hands-on experience in HR and office operations. 

This position requires being in our Chelsea NYC office at least three days per week and as needed for support. 

What You Will Do

In this role, you will be responsible for a variety of administrative and HR support tasks to help ensure smooth office operations.

HR Support

• Be the first point of contact for employee questions and support, helping to make our workplace smooth and enjoyable.
• Run the recruiting process, including job postings, candidate coordination, and interview scheduling.
• Support onboarding and offboarding processes, ensuring a smooth transition for new and departing employees.
• Maintain HR records and databases to keep everything organized and up to date.
• Play a key role in engagement initiatives, helping to plan company events, culture-building programs, and recognition efforts.
• Support payroll processing and benefits administration, making sure everything runs like clockwork.
• Own internal communication channels that keep employees informed, connected, and excited about company updates.
• Act as the point of contact for requests from the finance team, ensuring timely responses and coordination.
• Support various projects on an as-needed basis.

Office Administration

• Keep our office running efficiently by managing daily operations, supplies, and facilities.
• Coordinate company events, meetings, and training sessions, ensuring everything goes off without a hitch.
• Serve as the go-to person for IT support and office equipment maintenance.
• Work with building management and vendors to keep everything in top shape.
• Handle mail, client payments, and other administrative tasks to keep the business running smoothly.
• Ensure client payments are processed and deposited in a timely manner.
• Perform additional administrative tasks as assigned to support HR and office management.
• Open and close the office, ensuring a welcoming and organized environment at the start of the day and a secure, tidy space at the end.

Qualifications & Skills

• 0–2 years of experience in an administrative or HR support role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to learn new systems quickly.
• Ability to handle confidential information with professionalism and discretion.
• A proactive and positive attitude with a willingness to learn and take initiative.

Salary

When we find the right person, we try to put our best foot forward with an offer that excites you and is fair on our end. We consider the skills and experience you bring, what similar jobs pay, and make sure there’s equal pay for equal work among those you’ll be working with. The compensation amount for this role is targeted at $50,000-60,000 USD annually. The final offer also takes into account other factors of a total compensation package, including what is market-based on the region. Please note that the range is being shared in good faith and is subject to modification based on changing market and business conditions.

Our Benefits & Perks

Our benefits and perks are designed to support your well-being, professional growth, and work-life balance. From comprehensive healthcare coverage to flexible work arrangements, we’re committed to creating an environment where you feel valued, supported, and empowered to thrive—both inside and outside of work.

• Vision and dental insurance options that are fully covered by us.
• Medical plan coverage, with options that start at no cost to you.
• Competitive salary along with career planning for the future.
• For this role, stock options in a company that is growing rapidly and successfully.
• Commuter benefits program.
• Company matched 401k plan to help plan for your future.
• Generous paid time off policies.
• Work events - both virtual and in person.
• Access to ClassPass - a company paid benefit giving you access to numerous physical and mental well being needs.
• Working with fun, hardworking, nice people who are committed to making a difference.