Facilities Administrator

Job Description

THE POSITION:

As Facilities Admin, you will play a crucial role in ensuring the efficient administration of our warehouse facilities. Your primary focus will be on maintaining a safe and functional workspace for our employees. Leveraging your financial background, you’ll also contribute to budgeting, cost management, and financial reporting related to facility operations.

At our Memphis distribution center, our employees play a critical role in getting life-saving products out to hospitals, clinics and nursing homes. We’re open 24 hours a day, 5 days a week because the needs of patients can’t wait. 

Front Desk Management:

• Manage visitor access, issue badges, and maintain visitor logs
• Coordinate with security personnel to ensure a secure and welcoming environment
• Assist employees with general inquiries related to facilities and office services
• Assist in the administrative functions of training to include room set up, packet assembly and follow up if necessary

Administrative Oversight & Communication:

• Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, and parking lots
• Delegate cleaning and maintenance tasks to team members
• Ensure proper security measures for the workplace, collaborating with on-site security team
• Monitor expenses, track costs, and ensure adherence to financial guidelines
• Manage vendor relationships and and collaborates with vendors on work orders and billing procedures
• Handle departmental accounting tasks, including invoice processing and creating POs
• Other special initiatives and cross-functional projects as assigned.

Qualifications

• High School Diploma or equivalent required; associate’s degree preferred
• 1+ years proven experience in facilities management, customer service, or a similar role
• Detail-oriented, organized, and proactive
• 1+ years experience handling budgets
• Intermediate knowledge of Microsoft Suite of programs
• Excellent communication skills and the ability to collaborate with cross-functional teams
• Bilingual (English/Spanish) a plus
• Strong organizational and filing skills

COMPANY BENEFITS & PERKS: 

• Starting pay: $19 per hour. OT eligible
• Great benefits, including medical and dental plans, tuition reimbursement, and matching retirement plans (401k). 
• Savings & Spending Account(s): Health Savings Account (HSA + EVERSANA contributions), Flexible Spending Account (FSA), and even Dependent Care Spending Account (DCSA). 
• Up to 18 days accrued paid time off in addition to 10 paid company holidays. 
• Employee Assistance Programs offering financial, work-life balance, family planning support, legal solutions and more to employees at no cost. 
• This role takes place in a temperature-controlled environment year-round.  

Additional Information

OUR CULTURAL BELIEFS: 

Patient Minded I act with the patient’s best interest in mind.  

Client Delight I own every client experience and its impact on results.  

Take Action I am empowered and empower others to act now.  

Grow Talent I own my development and invest in the development of others.   

Win Together I passionately connect with anyone, anywhere, anytime to achieve results.  

Communication Matters I speak up to create transparent, thoughtful and timely dialogue.  

Embrace Diversity I create an environment of awareness and respect.  

Always Innovate I am bold and creative in everything I do. 

Our team is aware of recent fraudulent job offers in the market, misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites, unsolicited e-mails, or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

EVERSANA is committed to providing competitive salaries and benefits for all employees. If this job posting includes a base salary range, it represents the low and high end of the salary range for this position and is not applicable to locations outside of the U.S.  Compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living).  More information about EVERSANA’s benefits package can be found at eversana.com/careers.  EVERSANA reserves the right to modify this base salary range and benefits at any time. 

From EVERSANA’s inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion, and many other parts of one’s identity. All of our employees’ points of view are key to our success, and inclusion is everyone's responsibility.

Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of EVERSANA to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for EVERSANA. The policy regarding requests for reasonable accommodations applies to all aspects of the hiring process. If reasonable accommodation is needed to participate in the interview and hiring process, please contact us at [email protected].

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