Accounts Payable Supervisor

Description:
 

Job Description Summary:
 

As a team member of the Controller’s Office within Business Affairs, the Accounts Payable Supervisor oversees the entire Accounts Payable function within the Finance Department. In this role, you will be primarily responsible for reconciliations of all payables and accrued liabilities, communicating daily with vendors and SMU colleagues, assisting with audit preparation, managing the Department and the AP Specialist, and other administrative tasks. This position works under the supervision of the Accounting Manager.

This position will work a hybrid schedule with a minimum of one day a week on campus. The regular hours for this position are 8:00 AM to 5:00 PM, Monday through Friday.

Duties and Responsibilities:

Duties and Responsibilities

• Enter approved and coded invoices on a timely basis into Workday
• Print and mail checks on a weekly basis at minimum
• Call and email vendors to collect account statements, outstanding invoices, and resolve issues
• Research unpaid invoices for vendors
• Prepare reconciliations of vendor account statements against Workday for all vendors, especially critical, project-based, or high-volume vendors with several accounts under SMU
• Maintain vendor master file to ensure critical vendors are paid timely, statements are reconciled monthly, and track other critical details (such as account numbers under SMU and notes on vendor’s collection contact)
• Manage the AP Specialist’s workload
• Review all reconciliations and reporting prepared by Accounts Payable prior to finalization of reviews through the Accounting Manager and Deputy CFO/Controller.
• Prepare AP, Accrued Liabilities, and Expenses Payable GL reconciliations on a monthly basis
• Recognize, compile, and share invoices for prepaid services within Finance team for month-end close
• Print and mail 1099’s and 1096’s on an annual basis
• Perform special projects and related duties as assigned

Required knowledge, skills and abilities:

• Strongly prefer graduation from an accredited college or university with a degree in accounting or relevant experience
• At least five to seven years of Accounts Payable (full-cycle) required
• Must have excellent and effective communication skills to work with all levels of the University
• Ability to work well both independently and with others and respond sensitively to third parties, SMU staff, and faculty
• Ability to confidently manage the Accounts Payable department (currently one AP Specialist)
• Familiarity and comfort level with web-based technology and proficiency in Microsoft Office software is required - preferably intermediate Excel skills (VLOOKUP, Pivot Tables, filters, freezing panes)
• Comprehensive understanding of accounting procedures, experience, and demonstrated abilities for working in a fast-paced, multi-cultural environment
• Strong and proven organizational skills for managing at least 800 active vendors
• Proven accuracy and detail-oriented in all communication, data entry, note-taking, and research
• Ability to meet critical deadlines as they arise, whether related to payments, filings, or researching specific vendor issues
• Ability to provide training to the SMU community regarding AP processes and expense reporting

Minimum Qualification:

• Strongly prefer graduation from an accredited college or university with a degree in accounting, finance, or relevant experience
• Preference will be given to:
  • Candidates with a minimum of five years’ experience in full-cycle accounts payable
  • Candidates with experience in higher education
  • Candidates with experience working with Workday ERP

Physical Effort:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee Status:

Regular

Exemption Status:

United States of America (Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

$88,137 to $91,000Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.