Temporary Senior Administrative Associate

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is September 15, 2026. This assignment is located at the West Pickle Research Campus. This assignment will be benefits-eligible.

Purpose

Support departmental procurement by processing purchase requests, resolving vendor issues, and ensuring compliance with university, state, and federal regulations, while maintaining documentation and assisting with project tracking and team support.

Responsibilities

• Procurement: Assist with processing purchase requests for goods and services for small orders, including researching issues with outstanding orders, exchanges, and credits from vendors. Verify vendor holds on state and federal systems. Engages with university departments and vendors as needed. Provide guidance and training as needed in areas of responsibility. Manage the departmental purchasing mailbox and ensure timely responses.

• Compliance & Documentation: Ensure processes align with university, state, and federal regulations, including record retention policies. Maintain documentation and implement best practices. Other duties as assigned, including acting as a backup to team members as directed by the supervisor. Project tracking and management.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, OR high school graduation or GED, and seven years of clerical experience. Small Purchase Order transaction experience at UT.  Strong organizational skills with the ability to manage multiple tasks and set priorities.  Proficiency in Microsoft Excel and Word, Adobe, and DocuSign.  Ability to interpret policies and implement procedures effectively. Strong analytical and problem-solving skills.  Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.  Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.  Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in business, supply chain management, or a related field, or high school diploma/GED with at least 5 years of relevant purchase order processing experience.  Small Purchase Order transaction experience at UT.  Strong organizational skills with the ability to manage multiple tasks and set priorities.  Proficiency in Microsoft Excel and Word, Adobe, and DocuSign.  Ability to interpret policies and implement procedures effectively. Strong analytical and problem-solving skills.  Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.  Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.  Relevant education and experience may be substituted as appropriate.

Hourly Rate

$31.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 40

• Work hours: 7:00 am - 5:00 pm

• Flexible start time, as early as 7:00 AM CST but a firm end time of 5:00 PM. Due to office space constraints, this position will have a hybrid schedule. Position may last up to one year, with the possibility of becoming ongoing.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.