Executive Support Specialist

LEGENDS/ASM GLOBAL | HUNTINGTON PLACE

Two powerhouse companies, Legends/ASM Global, have joined forces to redefine excellence in live events, sports, entertainment, and venue management. As the world leader in venue management and live event production, Legends/ASM Global oversees 350+ iconic venues worldwide. With a 360-degree, data-driven approach spanning Global Partnerships, Hospitality, Merchandise, and Attractions, Legends/ASM Global delivers exceptional experiences and end-to-end solutions that set the standard for the industry.

At Huntington Place Detroit — the 16th largest convention center in the U.S. — that global expertise meets Detroit’s energy and innovation.

THE ROLE

The Executive Support Specialist (onsite) will serve as a key administrative and strategic support role, reporting directly to the CEO and supporting both executive and director-level leadership. In addition to managing day-to-day executive support, this role will also provide project management coordination — helping drive timelines, monitor deliverables, and support board-level and special initiatives that advance Huntington Place’s mission.

The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a fast-paced environment. This role requires strong communication, project coordination, and organizational skills, a commitment to accuracy, and a service-oriented mindset.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide executive-level administrative support to the CEO and executive leadership team.
• Manage complex and shifting calendars, meetings, and priorities across multiple stakeholders.
• Prepare agendas, capture meeting notes, and track/follow through on action items.
• Assist with preparation of presentations, reports, and materials for executive and board meetings.
• Leverage digital tools and AI applications (e.g., ChatGPT, project management platforms) to improve efficiency, maintain consistency, and streamline deliverables across the organization.
• Coordinate project management efforts — monitor timelines, track deliverables, and follow up with stakeholders to ensure alignment.
• Support contract and document management processes, including routing and digital filing.
• Plan and coordinate internal, external, and client-facing events.
• Serve as a liaison across internal teams to ensure smooth communication and execution.
• Assist in onboarding new leadership team members.
• Track progress against major business priorities, projects, and deadlines.
• Coordinate travel logistics and process expense reports.
• Work onsite at Huntington Place with flexibility for occasional evenings and weekends tied to event schedules.

QUALIFICATIONS

• 3+ years of experience as an Executive Support Specialist or in a high-functioning business operations/support role. Experience supporting C-suite or senior executives strongly preferred.
• BA/BS degree or equivalent; project management training or certification (CAPM, PMP, or similar) a strong plus.
• Demonstrated ability to manage multiple projects, track deadlines, and drive execution.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with AI-powered productivity tools (e.g., ChatGPT, workflow automation apps) and comfort adopting new technologies to drive smarter, faster outcomes.
• Experience with project management or CRM platforms (e.g., Asana, Monday.com, Salesforce).
• Exceptional written and verbal communication skills; polished, succinct, and executive-ready.
• High emotional intelligence and professional presence; able to anticipate needs and handle sensitive information with discretion.
• Onsite role based at Huntington Place Detroit with flexibility to work occasional nights/weekends depending on event schedules.

COMPENSATION & BENEFITS

Competitive base salary plus bonus potential, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan with match.

WORKING CONDITIONS & PHYSICAL DEMANDS

This position requires the ability to work in a dynamic/live-event environment and adapt to shifting priorities.

LEGENDS/ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.