Full-Time

Executive Assistant

Posted on 8/19/2024

Publicis Groupe

Publicis Groupe

10,001+ employees

Global leader in marketing and communications

Data & Analytics
Consumer Goods

Mid

London, UK

Category
Executive Support
Administrative & Executive Assistance
Required Skills
Communications
Management
PowerPoint/Keynote/Slides
Requirements
  • People-centric with excellent relationship-building skills.
  • High emotional intelligence and discretion.
  • Able to relay accurate messages quickly and adapt communication styles to diverse audiences.
  • Always communicates with a smile.
  • Exceptional time-management and problem-solving skills.
  • Quick learner who can take on new tasks with minimal supervision and maintain clarity under pressure.
  • High standard of administrative work with excellent formatting and grammar.
  • Attention to detail in all tasks, from presentations to scheduling.
Responsibilities
  • Daily management of diaries for three business leads.
  • Prioritizing and flexibly adjusting schedules as needed.
  • Scheduling regular meetings with key clients and stakeholders accurately and timely.
  • Maintaining close contact with leaders to ensure reschedules are communicated effectively.
  • Organizing various sizes of meetings, from 1:1s to larger client workshops.
  • Managing meeting logistics, including booking rooms, catering, AV support, and guest access.
  • Proficiency with Teams, Zoom, and other virtual platforms.
  • Essential knowledge of Outlook, Gmail, PowerPoint, Keynote, and Excel.
  • Familiarity with file and video sharing platforms like SharePoint, Google Meet, and WeTransfer.
  • Managing leaders’ expenses, timesheets, and POs using platforms like Altair, TeamSeer, and Concur.
  • Overseeing budgets for team events and socials.
  • Occasional email management without full access to leaders’ inboxes.
  • End-to-end booking of complex travel, accommodation, visas, and transport.
  • Adhering to Publicis Groupe travel compliance and handling last-minute travel changes.
  • Maintaining up-to-date contact lists, org charts, and other central documents.
  • Organizing transport and couriers for important correspondence and parcels.
  • Helping to organize events hosted by your leader and larger agency socials.
  • Participating in our culture community, The Core, to assist with agency meetings, and events like Summer and Christmas parties.
  • Providing cover for other PAs and EAs during holidays or absences.

Publicis Groupe specializes in marketing, communications, and digital transformation for a wide range of clients, including well-known brands like Toyota and McDonald's. The company provides services such as advertising, media planning and buying, digital marketing, and public relations. Its products work by combining data, technology, and creative strategies to create customized solutions that help clients grow and engage with their audiences. What sets Publicis Groupe apart from its competitors is its 'Power of One' approach, which integrates various agencies and services to offer cohesive and effective solutions. The company's goal is to drive client success through tailored marketing strategies that leverage the latest in data and technology.

Company Stage

IPO

Total Funding

$32M

Headquarters

Paris, France

Founded

1926

Simplify Jobs

Simplify's Take

What believers are saying

  • Acquisition of Profitero positions Publicis as a leader in commerce solutions.
  • Tremend acquisition expands software engineering capabilities for robust digital transformation.
  • Publicis Sapient AI Labs boosts AI capabilities for innovative marketing solutions.

What critics are saying

  • European advertising market downturn impacts Publicis's financial performance.
  • Multiple acquisitions may lead to integration challenges and cultural clashes.
  • Expansion into AI and digital transformation faces technological and implementation risks.

What makes Publicis Groupe unique

  • Publicis Groupe's 'Power of One' approach integrates diverse services for seamless client solutions.
  • Acquisitions like Profitero enhance Publicis's e-commerce and digital transformation capabilities.
  • Publicis Sapient's Salesforce expansion strengthens its global digital transformation services.

Help us improve and share your feedback! Did you find this helpful?

INACTIVE