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Full-Time

Executive Assistant

Confirmed live in the last 24 hours

Publicis Groupe

Publicis Groupe

10,001+ employees

Consulting

Mid

London, UK

Category
Executive Support
Administrative & Executive Assistance
Required Skills
Communications
Management
PowerPoint/Keynote/Slides
Requirements
  • People-centric with excellent relationship-building skills.
  • High emotional intelligence and discretion.
  • Able to relay accurate messages quickly and adapt communication styles to diverse audiences.
  • Always communicates with a smile.
  • Exceptional time-management and problem-solving skills.
  • Quick learner who can take on new tasks with minimal supervision and maintain clarity under pressure.
  • High standard of administrative work with excellent formatting and grammar.
  • Attention to detail in all tasks, from presentations to scheduling.
Responsibilities
  • Daily management of diaries for three business leads.
  • Prioritizing and flexibly adjusting schedules as needed.
  • Scheduling regular meetings with key clients and stakeholders accurately and timely.
  • Maintaining close contact with leaders to ensure reschedules are communicated effectively.
  • Organizing various sizes of meetings, from 1:1s to larger client workshops.
  • Managing meeting logistics, including booking rooms, catering, AV support, and guest access.
  • Proficiency with Teams, Zoom, and other virtual platforms.
  • Essential knowledge of Outlook, Gmail, PowerPoint, Keynote, and Excel.
  • Familiarity with file and video sharing platforms like SharePoint, Google Meet, and WeTransfer.
  • Managing leaders’ expenses, timesheets, and POs using platforms like Altair, TeamSeer, and Concur.
  • Overseeing budgets for team events and socials.
  • Occasional email management without full access to leaders’ inboxes.
  • End-to-end booking of complex travel, accommodation, visas, and transport.
  • Adhering to Publicis Groupe travel compliance and handling last-minute travel changes.
  • Maintaining up-to-date contact lists, org charts, and other central documents.
  • Organizing transport and couriers for important correspondence and parcels.
  • Helping to organize events hosted by your leader and larger agency socials.
  • Participating in our culture community, The Core, to assist with agency meetings, and events like Summer and Christmas parties.
  • Providing cover for other PAs and EAs during holidays or absences.

Company Stage

IPO

Total Funding

N/A

Headquarters

Paris, France

Founded

N/A

Growth & Insights
Headcount

6 month growth

-3%

1 year growth

-3%

2 year growth

-3%
Simplify Jobs

Simplify's Take

What believers are saying

  • Publicis Groupe's continuous expansion through strategic acquisitions offers employees opportunities to work on cutting-edge projects and technologies.
  • The company's global reach and diverse portfolio provide a dynamic and multicultural work environment, fostering professional growth and development.
  • The appointment of a new Global CMO to unify marketing and digital transformation efforts could lead to more cohesive and innovative strategies, benefiting employees and clients alike.

What critics are saying

  • The recent decline in European revenue highlights potential vulnerabilities in the advertising market, which could impact job security and growth opportunities.
  • Frequent acquisitions may lead to integration challenges, causing disruptions and inefficiencies within the company.

What makes Publicis Groupe unique

  • Publicis Groupe's aggressive acquisition strategy, including companies like Practia, Tquila ANZ, and Tremend, significantly enhances its digital transformation and AI capabilities, setting it apart from traditional advertising firms.
  • The integration of AI and digital business transformation through Publicis Sapient AI Labs and other acquisitions positions Publicis Groupe as a leader in innovative marketing solutions.
  • Publicis Groupe's focus on expanding its Salesforce capabilities and creating the world's largest affiliate performance marketing platform through acquisitions like VIVnetworks demonstrates its commitment to comprehensive, tech-driven marketing solutions.