Executive Assistant

Work Location:

New York, New York, United States of America

Hours:

40

Pay Details:

$95,000 - $125,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate’s skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Administration

Job Description:

If you’re a highly organized Executive Assistant who can help provide excellent support to a senior executive and maintain smooth business operations through your strong administration skills, we want you to join our team! As an Executive Assistant to the Chief Financial Officer, TD Securities and Head of Corporate Development and Strategy, you’ll provide dedicated, highly skilled, and diversified support confidentially on a wide range of administrative or general workplace support matters while providing service excellence and operational effectiveness.

What You’ll Do

No matter where you work at TD, you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
 

Service Excellence:

• Manage efficiently in a multi-tasked environment and ensure deadlines are met.
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e., reports, presentations, invoices, correspondence/communications, tables, charts, files, etc. video conferencing etc.).
• Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality, escalate where appropriate.
• Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
• Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required.
• Maintain proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, etc.).
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
• Assist departmental cost/expense management, including reporting, reconciliation, and forecasting.
• Contribute fully to the business by leading, supporting, and managing annual event planning such as off-sites, town halls, employee appreciation and other ad hoc events such as conferences.

Operational Effectiveness:

• Ensure the optimal level of customer service and professionalism is provided.
• Provide accurate, organized, and efficient administrative support; collect and track data, research information, sort and distribute mail, schedule and organize meetings and travel, manage calendars, create and maintain files, and perform other executive administrative assignments as required.
• Prioritize and manage own workflow to ensure quality and efficiency (i.e.meet deadlines; be flexible in adjusting to changing work priorities).
• Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.
• Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.
  
   

Teamwork/Support:

• Be an effective resource and flexible in adjusting to changing work priorities of the executive(s).
• Participate fully as a member of a team supporting the executive(s) and contribute to a positive work environment.
• Keep executive(s)/immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
• Support the executive team by continuously developing knowledge in own area.
• Support the broader team for key programs such as Roadshows preparation including travel arrangement.

Education & Experience:

• Associates degree and/or Bachelors degree or progressive work experience in addition to experience below
• 5-7 Years of related experience
• Knowledge and experience supporting in capital markets within an administrative and operations capacity – is a strong asset.
• Exceptional clerical and administrative skills
• Ability to work independently and within a team.
• Proven organizational skills, with ability to keep others focused on task and efficient.
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise.
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software.

Depth & Scope:

• Prepares edits and types a variety of confidential materials, reports, correspondence, and statistical tables
• Answers telephone, screens calls, takes messages and receives visitors
• Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities
• Establishes and maintains highly confidential files and records
• Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
• Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed
• Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts which requires a thorough understanding of executive’s job and methods of work
• Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization
• Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records as well as participating in other Board activities such as Board website, or preparation of annual meeting documents
• Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details
• Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity)
• Conducts projects as assigned such as coordinating regulatory exams
• Analyzes complex information requests and determines appropriate action

The Executive Assistant TDS provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various offices administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

Who We Are:
TD is one of the world’s leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues. 

TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you’ve got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we’re here to support you towards your goals. As an organization, we keep growing – and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

If you are an applicant with a disability and need accommodations to complete the application process, email the TD Bank US Workplace Accommodations Program at [email protected]. Include your full name, best way to reach you, and the accommodation needed to assist you with the application process.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.