Team Summary
The Global Programs team has oversight on the management of restricted grants to drive impact and ensure compliance. The Programs team supports in-country Directors and Managers to effectively follow Search and donor policies and procedures regarding grant implementation. This function commences with the signing of a grant and completes with the final close-out. This involves monitoring, reporting, and where appropriate, engagement with donors. It involves oversight on both program quality and compliance, working in close collaboration with other departments, including Finance, the Institutional Learning Team, Program Quality, and Communications. The Global Programs team aims to build and strengthen the capacity of program implementation at Search and with partner staff in-country.
This position will support Search’s global Women’s Inclusion in New Security (WINS) project, which is Search’s flagship women, peace and security program. In addition to general grants management support, this position will play a key role in the day-to-day management of Search’s global Rapid Response Fund for women, peace and security.
Responsibilities
- Supports grants start up, grants close out and documents lessons learned in the course of implementation.
- Supports report development and review.
- Supports program review, spending review, and forecasting.
- Supports partner management, including rapid response sub-grantees
Contributions
- Supports project teams in the preparation of timely and quality project reports for donors in compliance with donor and internal Search requirements.
- Supports the utilization of grants management tools in tracking program expenditures and forecasting project activities and expenditure in line with the approved budget and the work plan for both Search and partners.
- Participates in project start up, periodic project reviews, and project close-out processes, and ensures that these are documented, shared, and archived appropriately.
- Participates in regular monthly budget versus actuals (BVA) review meetings, costed work plan review, management analysis of projections and circulates minutes and close follow-ups of action points.
- Supports the Programs team in highlighting and documenting success stories and factsheets highlighting results of Search programming.
- When called upon, works with country offices (finance and technical teams) and proposal managers to develop or support the development of budget and budget notes based on capacity/availability/skill level of country office staff.
- Supports subaward processes by ensuring all required documents such as selection memos, background checks, capacity assessments are completed to facilitate final sign off.
- May be called upon to participate in design calls and provide input in proposal and budget review for strategic proposals.
- Deploys to country offices from time to time to provide technical and start up support based on need.
- Supports the day-to-day implementation of a global Rapid Response Fund under the supervision of the project leadership.
- Performs any other related task that may be allocated by the Programs Manager.
- Other duties that are broadly in line with the above key contributions as assigned.
Competency Behavior Indicators (Knowledge, Skills, and Abilities)
- Engages and communicates effectively across functions and across teams.
- Participates in external meetings.
- Builds relationships and engages effectively with collaborators.
- Uses resiliency and exhibits flexibility and adaptability to changing tasks and team priorities.
- With oversight by the supervisor, writes technical sections for team documents, briefing materials, and presentations.
- Works across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
- Sensitively recognizes ethical situations.
- Focuses on the key objectives of a task or project.
- Creates accurate, organized, and timely work.
- Is resourceful with time management and technology to prioritize tasks with limited supervision.
- Fluency in English required with a strong preference for proficiency in either Spanish, French or Arabic
Type and Nature of Contacts
Interacts with others and handles problem situations with tact. Periodic external engagement as requested.
Education and Experience
Typically BS/BA with minimum 3 years’ experience.
Working Conditions and Physical Requirements
Usual office environment conditions; ability to travel at least 20% internationally.
Supervisory and Budget Responsibility
None
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.
Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.
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Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.
Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.
Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.
Consultez notre code de conduite ici et notre politique de confidentialité ici.
Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.
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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.