Full-Time
Administrative Coordinator
Northeastern University
Research university in Boston, MA
Compensation Overview
$53.6k - $75.7k/yr
No H1B Sponsorship
Boston, MA, USA
Remote
Bachelor's
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Workday HRIS
Get referred to Northeastern University
See people who can refer or advise you
Requirements
- A bachelor's degree is required.
- At least three years of relevant professional experience in an academic, business, or related environment is required.
- Experience with Banner, Concur, Candex, or Workday is required.
- Ability to assist and work with faculty, students, staff, and guests in an academic or similar professional environment is required.
- Ability to manage confidential and sensitive information is required.
- Ability to work independently and as a member of a team in a fast-paced environment is required.
- Applicants must submit a resume and cover letter.
Responsibilities
- Manage the Department Chair’s and Associate Chairs’ calendars and oversee schedules for visiting faculty and staff candidates.
- Oversee travel arrangements for designated department guests, including speakers, presenters, and students.
- Arrange payments, honoraria, and reimbursements for guests or students without direct access to Concur; process internal travel reimbursements for students using Concur and for visitors using Candex.
- Serve as the Business Manager’s designee for Concur reconciliation.
- Oversee office and breakroom supplies for the main office.
- Manage access to department spaces; greet faculty, students, staff, and guests; provide information in response to inquiries; and direct individuals to the appropriate person or place.
- Manage and distribute incoming and outgoing mail and coordinate with facilities regarding building maintenance and repairs.
- Liaise with the College of Science Faculty Affairs teams regarding personnel matters, including faculty hiring, merit reviews, tenure, and promotion.
- Hire, manage, and oversee student employees for the front office.
- Serve as the Concur and student employment backup for the department Business and Operations Manager.
- Submit and track new positions, including postdoctoral fellows, research and administrative staff, temporary non-students, student employees, and visiting scholars and students.
- Oversee centralized schedules for all shared department spaces, including conference rooms, part-time faculty offices, and hoteling offices.
- Coordinate schedules for department events and other key department business.
- Manage department events, including fall orientation, the annual poster session, Graduate Open House, and graduation.
- Coordinate social events for student groups, including the Graduate Student Association and the Northeastern University Chapter of the American Chemical Society.
- Liaise with the College of Science Marketing and Communications team regarding website content postings.
- Manage department internal sites, distribution lists, and social media accounts.
- Create marketing and branded materials to advance department recruitment efforts, including newsletters, welcome packets, and announcements.
- Travel to scientific meetings to staff department recruitment tables, as needed.
- Complete special projects as assigned.
- Use a purchasing card and complete regular reporting.
- Manage reimbursements for students, employees, and guests.
- Supervise student workers.
Northeastern University is a private global research university based in Boston, Massachusetts. It offers undergraduate and graduate programs through the doctorate and is known for integrating experiential learning with education and research.
Company Size
N/A
Company Stage
N/A
Total Funding
N/A
Headquarters
N/A
Founded
N/A
Get referred to Northeastern University
See people who can refer or advise you