Job Description
We are seeking an Executive Assistant (EA) for the CEO Designate of Western Digital.
Reporting to the CEO, you will partner closely with the CEO’s Chief of Staff and Communications leader to execute his office. You will be required to structure a working model with a support EA, to ensure coverage for the CEO across multiple time zones.
In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CEO while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can do attitude, and be willing to roll your sleeves up to execute effectively and efficiently.
Supporting a CEO for a company spread across the globe, you will need to be flexible with working hours, and self-time management will be necessary. Being able to work alone or as part of a team is vital.
You will need the ability to ensure the CEO’s office is easy to work with and approachable, whilst at the same time being able to balance competing priorities and ensuring the utmost level of professionalism.
Written and verbal communication skills, taking initiative and attention to detail are imperatives – as is having a sense of humor!
Serving as the lead for the EA’s who support the Executive Leadership Team (ELT), you will collaborate closely with all offices reporting to the CEO.
Responsibilities:
- Calendar Management: ensure the CEO’s time is used to best support the goals of his office. Proactively solicit agendas and manage attendee lists.
- Travel: Manage the CEO’s complex travel needs, including planning optimum travel arrangements, processing of passports, visas etc.
- Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
- Board of Directors: partner with the necessary internal organizations to plan the WD Board of Director meetings, as well as liaise with Board members and their offices.
- Meeting Planning and Organization: Assist the Chief of Staff office in the planning and organizing internal and external meetings, county visits, team offsites, and companywide meetings.
- Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
- General Enquiries: Act as the source for enquiries into the CEO’s office and the ability to refer routine matters to appropriate parties.
- Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
- Projects: Partners with Chief of Staff and Communications lead on special projects, as needed.
- Leadership: Cascade information to administrative team members as appropriate, while serving as the lead EA to EA’s supporting other ELT members.
- Community: Build the necessary communities to further drive your own development, and to support your peers across the business.
Qualifications
Qualifications / Attributes:
- Minimum of 10 years supporting a CEO, Executive Vice President / Senior Vice President (equivalent), of a large public company
- Experience in liaising with a Board of Directors for a large public company
- Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
- Highly organized, resourceful, and detail-oriented
- Ability to carefully manage the time of the CEO designate, whilst ensuring his office is approachable and easy to deal with
- Ability to prioritize and manage multiple tasks at the same time
- Ability to work unsupervised
- Utmost integrity and professionalism
- Excellent written and oral communication skills
- Excellent time management skills
- Must be a team player, able to work across multiple different teams
- Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success
Daily presence at WD’s Great Oaks office is required, and the role may include infrequent domestic and international travel.