FITNESS PROGRAM OVERSIGHT // PROGRAM DEVELOPMENT AND DIRECTION

• Maintain accessible and quality fitness programming with input and guidance from the General Manager.
• Distribute BP fitness point of view/expectations for alignment across instructors.
• Maintain compliance with employer/subcontractor relationship terms, with guidance from BP HR.
• Balance attending classes with feedback from staff, guests, and other contracted instructors to maintain the pulse and quality of the fitness program.
• Develop an efficient and functional system for sourcing and scheduling subs for classes, ensuring a smooth and organized process.
• Review, communicate, and enforce instructor subbing policy.
• Maintain tracking systems for class participants, consolidated and accessible by the GM.
• Offer special classes or workshops (recommended monthly).

SCHEDULE CREATION AND MAINTENANCE

• Craft a class and workshop schedule that meets the needs of our community within a provided labor budget.
• Strive for a balance of class types offered at varying times of the day.
• Keep the instructor schedule current in BP’s online scheduling system.
• Update class offerings seasonally to align with changing needs and traffic.
• Maintain the internal calendar of classes and events in Approach & Acuity scheduling.
• Consider member feedback when adjusting the schedule and content.

INSTRUCTOR HIRING AND COORDINATION

• Interview and evaluate potential instructors and manage the hiring process.
• Communicate BP fitness quality standards and expectations with instructors upon hiring.
• Communicate programming, gym updates, and additional relevant information with instructors regularly.
• Establish and communicate expectations regarding attendance and timeliness with instructors, including an appropriate subbing policy.
• Maintain an adequate sub-list and process to backfill necessary classes.

FACILITY SETUP AND MAINTENANCE

• Ensure the fitness studio and equipment remain clean and functional.
• Document instructions and expectations for fitness area cleaning and coordinate with appropriate managers and staff to create and improve the cleaning schedule.
• Coordinate necessary repairs.
• Submit equipment orders as needed and within the budgeted resources.

ADMINISTRATIVE DUTIES

• Manage instructor invoicing process (working with Accounts Payable).
• Ensure instructors maintain insurance and credentials.
• Work closely with GM to track labor and equipment budget to actuals performance.
• Review and respond to member feedback requests and inform the management team of areas for improvement.