Office Manager

Salary Range: 22 to 25 (Currency: USD) (Pay period: per-hour-wage)

What You’ll Do

•  
Office Operations and Administration:
• Oversee and manage the daily operations of the office
• Serve as a point person for the office and manage different vendors
• Partner with HR to update and maintain office policies
• Manage all company assets
• Maintain the office budget by tracking all office expenses and ensuring timely payment
• Manage all office-related projects
Workplace Experience and Event Management:
• Managing office and executives’ calendars
• Planning, coordinating, and executing all office events
• Fostering a positive work environment and facilitating collaboration between team members
• Coordinating all safety and mandatory inspections, ensuring compliance with local health and safety regulations
Team Support and Coordination:
• Aid with onboarding new employees
• Support various departments with administrative and clerical tasks as needed
• Work hand-in-hand with the IT department to troubleshoot and ensure proper functioning of all office systems

“Must-have” profile of the successful candidate includes:

• Proven experience as an Office Manager, Facilities Manager, Hotel Manager, or similar role
• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Experience managing vendor relationships
• Experience with event planning
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively
• Proactive and problem-solving mindset
• Strong attention to detail
• Strong people skills with a professional and friendly demeanor
• Excellent written and verbal communication skills
• Discretion and ability to manage confidential information
• Ability to work independently with minimal supervision

“Nice-to-have” profile of the successful candidate includes:

• Associate or bachelor’s degree in business administration or related field
• Knowledge of CRM and Project Management systems is a plus
• Previous experience with fleet management and/or equipment management
• Proven track record of working on projects that involve multiple levels of the organization
• Basic understanding of HR functions