Operations Analyst

Division/Unit: Operations Division

Civil Service Title: Community Associate

Position Title: Operations Analyst

Salary: $64,680 - $64,680

Job Description:

The New York County District Attorney's Office (DANY) has an immediate opening for an Operations Analyst in its Operations Division. In this position the Operations Analyst is responsible for providing high level overall support to the division and the Office.

Responsibilities include but are not limited to:

• Responding to office-issued vehicular accidents: collecting police reports, pictures of damages received on vehicle(s), repair estimates, creating and or responding to insurance claims. 
• Responsible for maintaining all DANY vehicle registration: monthly submissions of registration paperwork for expiring registrations, new registrations of undercover vehicles, etc.
• Handling all processes of moving and parking violations, and EZ Pass violations occurring with regard to DANY fleet. 
• Processing the disposal of vehicles and office equipment once items have been replaced after outliving their useful life cycle.
• Maintaining building services and repairs.
• Assigning wireless devices to new hires, as well as troubleshooting and or replacing broken or lost devices.
• Auditing monthly invoices for wireless services, internet services and vehicle repairs for any discrepancies
• Assignment of keys to offices and cabinets to DANY staff.
• Maintaining copies of keys for all offices, file cabinets and main bureau doors.
• Coordinating consultants assigned to projects and DCAS for 40 Worth ID cards: ensuring consultants fill out the proper paperwork and follow up on the removal on consultants that leave.
• Coordinating all business card requests; ordering business cards for legal staff by providing proofs for approval before submitting for final print and distribution of business cards once final print is received.
• Maintaining all office signage at One Hogan Place, 80 Centre Street, and all DANY satellite locations.
• Maintain all office and telephone directories at One Hogan Place and 80 Centre Street.
• Handle signage for new hires, relocations, and separations of DANY staff.
• Maintaining and updating access database of new data received for keys, wireless devices, vehicles, violations, and placards.
• Serve as backup when anyone is out in Operations Central and perform related administrative and clerical duties as needed.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college and one (1) year of relevant experience.

Preferred Requirements/Skills:

• Must be able to work in a team environment and possess collegial qualities to develop and manage relationships as well as work collaboratively and cooperatively.
• Must possess excellent interpersonal and communication skills required, including the ability to represent the Office as required.
• Must possess high proficiency in the Microsoft Office Suite of products such as Microsoft Word, Project, PowerPoint, Excel, and Access.
• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Must be detail-oriented, self-motivated, able to multi-task, and have a high concern for data accuracy.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Able to exhibit a high level of confidentiality and diplomacy.
• Possess effective communication skills.
• Possess excellent customer centric skills.
• Possess excellent planning and organization skills.
• Ability to work with others efficiently to meet deadlines.
• Ability to successfully manage competing priorities, under pressure, in a fast-paced environment.
• Ability to work with frequent interruptions and adapt to changes in workflow.

Hours/Shift: 

• Monday - Friday, from 10:00 AM to 6:00 PM.

How to Apply:

• Apply with a Cover Letter and Resume. 

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 
2. Education and/or experience which is equivalent to “1” above. 

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement: 

• City Residency is not required for this position. 

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.