Key Responsibilities - Executive Assistant Duties:

• Provide high-level administrative support to the leadership team, including scheduling, calendar management, and meeting coordination.
• Prepare meeting agendas, materials, and minutes, ensuring all follow-ups are documented and addressed.
• Manage travel arrangements, including flights, accommodations, and itineraries, ensuring alignment with executives’ preferences.
• Handle sensitive and confidential information with discretion and professionalism.
• Act as a liaison between the leadership team and internal/external stakeholders.
• Draft and proofread correspondence, presentations, and reports.
• Assist with special projects and initiatives as assigned by the leadership team.

Key Responsibilities - Office Management Duties:

• Oversee office operations, ensuring a clean, organized, and functional workspace for all employees.
• Manage office supply inventory and coordinate with vendors for orders, repairs, and maintenance.
• Plan and execute company events, meetings, and team-building activities.
• Maintain facilities and liaise with property management as needed.
• Manage office snacks & lunch perks
• Manage incoming and outgoing mail and deliveries.
• Handle expense tracking and budget monitoring for office-related expenditures.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Zoom, and project management software.
• Discretion and confidentiality when dealing with sensitive information.
• A proactive and resourceful attitude with problem-solving abilities.

Key Attributes:

• Detail-oriented with a high degree of accuracy.
• Collaborative team player with a customer service mindset.
• Ability to work independently and thrive in a fast-paced environment.
• Positive attitude and enthusiasm for supporting others.

Work Environment:

• This role is based in-office and may require occasional overtime to support key events or deadlines.