Full-Time

Records Management Associate

Posted on 9/5/2024

City of New York

City of New York

1,001-5,000 employees

City government providing services and opportunities

No salary listed

Mid

New York, NY, USA

Category
Administrative & Executive Assistance
Administrative Support
Requirements
  • A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  • Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Responsibilities
  • Manage all aspects of multiple grant awards for NYC Aging to convert physical files to electronic documents while overseeing the life cycle of current and prospective documents for retention.
  • Perform administrative and supervisory work, including budgeting and work that is required for hearings, control processing, and integrity of dispositions of official records.
  • Coordinate and schedule annual training for all NYC Aging Records Liaisons and Supervisors by establishing and maintaining cooperative relationships for responsiveness and efficient workflow.
  • Ensure that all NYC Aging staff are in adherence with the agency Records Retention Schedule and provide technical assistance, and when necessary, assist with reinforcement of annual trainings.
  • Assess, manage, and plan the annual records archiving and compliance schedule for all programs at NYC Aging.
  • Prepare reports and present data to program leadership and external partners as requested.
  • Represent the NYC Aging at external stakeholder meetings as it relates to Citywide Record Retention and community events as needed.
  • Stay up to date with City, State and Federal guideline as it relates to recognized retention practices and inform internal policies and procedures to achieve objectives and maintains the agency compliance with oversight.
  • Provide a high level of internal customer support to a broad range of systems for NYC Aging staff.
  • Oversee special projects, develop reports, and respond to general and other administrative requests as assigned.
  • Develop and implement tools and resources to help standardize and streamline OGAS processes, policy.

The City of New York serves as a major urban center with a population exceeding 8.4 million people, making it the largest city in the United States. It functions as the academic, cultural, commercial, and financial hub of the world. The city government employs over 300,000 individuals who work to enhance infrastructure, deliver essential social services, develop technology, and ensure public health and safety. Employees have the opportunity to contribute to urban planning and policy-making that directly impacts the lives of New Yorkers. The City offers competitive salaries, benefits, and a wide range of career paths across more than 40 agencies, including education, public health, and emergency management. The goal of the City of New York is to improve the quality of life for its residents while promoting equal opportunity and inclusion in the workplace.

Company Size

1,001-5,000

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

2005

Simplify Jobs

Simplify's Take

What believers are saying

  • Focus on remote work can enhance city service efficiency and reduce costs.
  • Green building technologies support NYC's ambitious carbon reduction goals by 2050.
  • Expansion of 5G networks boosts connectivity and smart city initiatives.

What critics are saying

  • Local Law 97 may increase operational costs for city-owned properties.
  • Potential closure of 50% of bars and restaurants could impact city revenue.
  • Rezoning of Soho and Noho may face legal challenges and public opposition.

What makes City of New York unique

  • New York City is the largest city in the United States with 8.4 million residents.
  • The city government employs over 300,000 individuals across more than 40 agencies.
  • New York City is a global leader in finance, culture, and urban planning.

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Benefits

Health Insurance

Paid Sick Leave

Paid Vacation

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