Full-Time

Records Management Associate

Posted on 9/5/2024

City of New York

City of New York

1,001-5,000 employees

City government providing diverse public services

Government & Public Sector
Social Impact

Mid

New York, NY, USA

Category
Administrative & Executive Assistance
Administrative Support
Requirements
  • A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  • Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Responsibilities
  • Manage all aspects of multiple grant awards for NYC Aging to convert physical files to electronic documents while overseeing the life cycle of current and prospective documents for retention.
  • Perform administrative and supervisory work, including budgeting and work that is required for hearings, control processing, and integrity of dispositions of official records.
  • Coordinate and schedule annual training for all NYC Aging Records Liaisons and Supervisors by establishing and maintaining cooperative relationships for responsiveness and efficient workflow.
  • Ensure that all NYC Aging staff are in adherence with the agency Records Retention Schedule and provide technical assistance, and when necessary, assist with reinforcement of annual trainings.
  • Assess, manage, and plan the annual records archiving and compliance schedule for all programs at NYC Aging.
  • Prepare reports and present data to program leadership and external partners as requested.
  • Represent the NYC Aging at external stakeholder meetings as it relates to Citywide Record Retention and community events as needed.
  • Stay up to date with City, State and Federal guideline as it relates to recognized retention practices and inform internal policies and procedures to achieve objectives and maintains the agency compliance with oversight.
  • Provide a high level of internal customer support to a broad range of systems for NYC Aging staff.
  • Oversee special projects, develop reports, and respond to general and other administrative requests as assigned.
  • Develop and implement tools and resources to help standardize and streamline OGAS processes, policy.

The City of New York serves as a hub for governance and public services for its over 8.4 million residents. It employs more than 300,000 individuals who work across various sectors, including infrastructure, social services, technology, health, and safety. The city government focuses on improving the quality of life for its citizens by providing essential services and implementing policies that address urban challenges. Unlike other local governments, New York City offers a wide range of career opportunities across more than 40 agencies, allowing employees to engage in diverse fields such as education, public health, and economic growth. The goal of the City of New York is to enhance community well-being and ensure equal opportunity and inclusion for all its residents.

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

2005

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What believers are saying

  • Focus on remote work can enhance city service efficiency and reduce costs.
  • Green building technologies support NYC's ambitious carbon reduction goals by 2050.
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What critics are saying

  • Local Law 97 may increase operational costs for city-owned properties.
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What makes City of New York unique

  • New York City is the largest city in the United States with 8.4 million residents.
  • The city government employs over 300,000 individuals across more than 40 agencies.
  • New York City is a global leader in finance, culture, and urban planning.

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Benefits

Health Insurance

Paid Sick Leave

Paid Vacation

INACTIVE