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Full-Time

Records Management Associate

Confirmed live in the last 24 hours

City of New York

City of New York

1,001-5,000 employees

Provides city services and employment opportunities

Mid, Senior

New York, NY, USA

Category
Administrative & Executive Assistance
Administrative Support
Requirements
  • A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  • Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Responsibilities
  • Manage all aspects of multiple grant awards for NYC Aging to convert physical files to electronic documents while overseeing the life cycle of current and prospective documents for retention.
  • Perform administrative and supervisory work, including budgeting and work that is required for hearings, control processing, and integrity of dispositions of official records.
  • Coordinate and schedule annual training for all NYC Aging Records Liaisons and Supervisors by establishing and maintaining cooperative relationships for responsiveness and efficient workflow.
  • Ensure that all NYC Aging staff are in adherence with the agency Records Retention Schedule and provide technical assistance, and when necessary, assist with reinforcement of annual trainings.
  • Assess, manage, and plan the annual records archiving and compliance schedule for all programs at NYC Aging.
  • Prepare reports and present data to program leadership and external partners as requested.
  • Represent the NYC Aging at external stakeholder meetings as it relates to Citywide Record Retention and community events as needed.
  • Stay up to date with City, State and Federal guideline as it relates to recognized retention practices and inform internal policies and procedures to achieve objectives and maintains the agency compliance with oversight.
  • Provide a high level of internal customer support to a broad range of systems for NYC Aging staff.
  • Oversee special projects, develop reports, and respond to general and other administrative requests as assigned.
  • Develop and implement tools and resources to help standardize and streamline OGAS processes, policy.

Working for the City of New York offers a unique opportunity to engage in meaningful public service that directly impacts the lives of over 8 million residents. With a diverse range of career paths across more than 40 agencies, employees can contribute to vital areas such as public health, urban planning, and technology development. The city's commitment to competitive salaries, comprehensive benefits, and a culture of inclusion fosters an environment where talented individuals can thrive while shaping the future of one of the world's most iconic cities.

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

N/A

Growth & Insights
Headcount

6 month growth

0%

1 year growth

0%

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0%