Job Posting Title:
Communications Program Coordinator
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Hiring Department:
Department of Psychiatry
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jan 31, 2025
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Position Duration:
Expected to Continue Until Aug 31, 2025
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking a Communications Program Coordinator. This position has an end date of 8/31/25, renewable based upon availability of funding, work performance, and progress toward goals.
The University of Texas, Dell Medical School (DMS), is a Health Research Institute (HRI) with the Texas Child Mental Health Care Consortium. The program and projects of the HRI work to address the clinical needs of the programs which address urgent mental health challenges and improve the mental health care system in Texas for children, adolescents and their families. This position will coordinate assigned projects related to the Texas Child Mental Health programs such as the Child and Perinatal Psychiatric Access Networks (CPAN/PeriPAN) and Texas Child Health Access through Telemedicine (TCHATT) and other similar and/or related projects for the Central Texas catchment area. This position will support communications initiatives related to psychiatric and access program, ensuring alignment with legislative, institutional, and program goals.
The candidate should possess a strong combination of writing, project management, and interpersonal skills to effectively communicate with both internal and external stakeholders. This position also requires strong interpersonal skills with the ability to collaborate with a communications team, medical providers and program administrators and coordinators. The candidate must also possess an extraordinary attention to detail.
This position will be assigned on-campus with an expectation to work on-site for some of the scheduled work week, which will require that you work and live in central Texas. Remote work will require reliable internet access and a suitable workspace free from distractions.
Candidates selected for interviews will be asked to submit three newsletters, website pages, news releases, blogs, or other relevant content they played a substantial part in writing/creating. All pieces should be under 1,500 words, with a preferred length of 700 words. Please include information about: what role you took in each piece’s creation, what role you took in each piece’s editing, and what role you took in each piece’s dissemination.
Purpose
The Communications Program Coordinator will execute and deliver on communications strategies that elevate awareness and impact of the Texas Child Mental Health programs and other related initiatives, which are aimed at improving mental health access and care for children and adolescents in Central Texas.
Responsibilities
In alignment with the legislative, Consortium and University strategies, develop engaging and persuasive written content that focuses on the impact of the many mental health access programs that work to advance our mission. Content may take the form of slide decks, flyers, brochures, reports, newsletters, graphic designs, logos, promotional videos, website, and social media content that engage a variety of audiences, including physicians, school administrators and counselors, community mental health providers, parents, and children and adolescents. Collaborate with subject matter experts to create technical content that can be easily understood by broad audiences.
Deliver and target content to specific audiences. Disseminate content through digital marketing tools, including websites, newsletters, and other channels. Create standard operating procedures related to communication efforts. Edit and proofread materials for accuracy, clarity, and adherence to branding guidelines. Participate in proofreading, editing, and publishing processes.
Under the direction of the Sr. Communications Program Coordinator, conduct advanced planning and development of communication material presentations, webinars, meetings, and special events that help meet strategic goals and expand the reach of the Texas Child Mental Health programs and similar initiatives. Collaborate with the outreach team to ensure that all necessary communication collateral has been produced and is available for all events and meetings.Prepare materials and/or talking points for clinicians and clinical leadership for key and important interactions.
Assist with the development and/or review of internal communications, such as employee newsletters and updates. As related to the TCMHP and other initiatives, coordinate School and/or Department-wide communications initiatives and event. Represent program in inter-departmental and inter-institutional meetings.
Other duties as assigned.
Required Qualifications
Bachelor’s degree and at least three years of professional experience in communications or related field, at least one of which is in a medical, educational, non-profit or public sector setting or Master’s degree and one year of experience. Excellent writing, communications, design and proofreading skills. Experience executing comprehensive communications plans, and/or managing multiple communications projects simultaneously. Relevant education and experience may be substituted as appropriate. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience in working with cross-institutional branding guidelines, website development, social media content, and/or graphic design. Experience with communicating complex information to broad audiences, including high-profile stakeholders. Experience using Smartsheet, Kanbanchi, or other project management platform. Knowledge of national, state, and local mental health policy. Familiarity with programs: Canva, Adobe InDesign, MailChimp, Salesforce and/or WordPress. Experience working with cross-program/cross-departmental/cross-institutional communications.
Salary Range
$45,000+ depending on qualifications
Working Conditions
May work around standard office conditions
Repetitive use of a keyboard at a workstation
Lifting and moving
Occasional weekend, overtime and evening work to meet deadlines
Occasional interstate, intrastate and international travel
Field work as necessary
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
