Stores Executive

Job Description

Key Responsibilities:

Purchasing Planning

• Assist the Materials Manager to prioritize purchases based on resources and urgency.
• Ensure to evaluate user needs and functionality of various materials purchased.
• Ensure that all Licensing laws are adhered to.
• Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.

People Management

• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

• Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• To compare the quotations received and select the supplier, who suits to the company’s requirements.
• Ensure to place order with suppliers taking the lead time into consideration.
• Negotiate with supplier and evaluate the proposal when required.
• Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•   Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
•   Ensure closure of purchase record after delivery of items.
•  Handle dispatches to other departments as required.
•  Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
•  To handle day-to-day purchase activities.
•  Follow up on payment on receiving the materials.
•  Handle additional responsibilities as and when delegated by top management

Qualifications

• Bachelor’s Degree in Accounting / Finance
• Minimum 2 years of experience in Purchase position
• High degree of professionalism with strong understanding of business acumen
• Excellent reading, writing and oral proficiency in English language
• Proficient in MS Excel, Word, PowerPoint, and relevant financial and accounting reporting systems
• Good contacts with vendors and high negotiation skills

Additional Information