Position Summary

The Executive Assistant is responsible for efficiently coordinating the executive’s schedule and managing correspondence, ensuring smooth communication, and prioritizing tasks effectively. The role organizes meetings and events, prepares documents and maintains accurate records. They serve as a key point of contact for stakeholders, fostering positive relationships and facilitating effective communication and collaboration.

What will your job entail?

Job Responsibilities:
• Coordinate and manage the executive’s calendar, scheduling appointments, meetings, and travel arrangements to ensure efficient time management.
• Organize and prepare for meetings, including drafting agendas, booking meeting rooms, and arranging catering and audiovisual equipment.
• Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare and edit documents, reports, presentations, and other materials for executive meetings and communications.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Handle sensitive and confidential information with discretion and ensure that all communications and documents are secure.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Assist with special projects and initiatives, providing administrative support and coordinating project activities as needed.
• Build and maintain positive relationships with internal and external stakeholders, acting as a liaison between the executive and other parties.
• Oversee the executive’s office operations, including ordering supplies, managing files, and ensuring a well-organized work environment.


Work Experience and Education:
· Bachelor’s degree in Business Administration, Communications, or a related field with 2 years of related experience; or an advanced degree without experience; or equivalent work experience.


Licenses & Certifications:
· Microsoft Office Specialist (MOS) or Certified Administrative Professional (CAP) is preferred.

Technical/Functional Skills:
· Event Planning
· Calendar Management
· Office Supply Management
· Customer Service
· Administrative
· Meet Deadlines
· MS Office Word
· MS Office Excel
· MS Office Visio

Behavioral Skills:
· Effective Communication
· Interpersonal Skills
· Attention to Detail
· Decision Making
· Problem-Solving
· Continuous Learning

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional well-being goals. In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target salary range for this position is $84,000.00 - $105,000.00 annually.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at [email protected]

The above is intended to describe this job’s general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.