Fall 2026
Residency Program Coordinator Intern
Updated on 7/21/2026
Deadline 10/2/26
University of Chicago
Compensation Overview
$28.85 - $43.27/hr
Markham, IL, USA
In Person
On-site role in Harvey, Illinois; commuting to hospital required.
Category
 Administrative & Executive Assistance (1) |
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Requirements
- Minimum Qualifications Education: Minimum requirements include a college or university degree in related field.
- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Responsibilities
- Meets regularly with the Program Director providing guidance regarding significant program issues.
- Interprets ACGME, National, and State accrediting policies to support compliance.
- Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.
- Provides administrative supervision and support to residents.
- Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.
- Interacts with Department secretary and Special Project Coordinator for New Innovations.
- Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.
- Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.
- Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.
- Coordinates orientation for new residents in conjunction with the GME office.
- Manages necessary national data base systems with entry and updates of resident information.
- Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.
- Has access to digital records of past residents for ongoing requests and correspondence.
- Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.
- Attends mandatory residency coordinator ACGME meeting.
- Distributes monthly resident schedules when necessary to hospital staff.
- Receives, sorts, responds to incoming program correspondence.
- Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.
- Assist in ACGME Self Study, Site Visit, and CLER visit.
- Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.
- Update the annual Residency Manual.
- Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
- Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
- Performs other related work as needed.
Desired Qualifications
- Education: Bachelor's degree.
- Experience: Previous experience within an Academic Medical Center environment.
- Previous experience in graduate medical education.
- Preferred Competencies: Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle public contacts with courtesy, clarity, and diplomacy.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Excellent problem-solving skills.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Proficiency with word processing applications, spreadsheets, and databases.
- High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
- Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.