Project Assistant

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multidistrict litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs’ counsel in high-stakes public-enforcement actions. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Purpose: Keller Postman seeks a Project Assistant to support its practice of representing a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels. The Project Assistant will provide high-quality project support to attorneys and paralegals in a fast-paced and demanding environment. Tasks and projects must be executed with a high level of attention to detail with minimal error.

This position will work a hybrid schedule of 3 days per week in our Chicago office and 2 days remote. This is a full-time position and the base salary is $27.00 to $30.00 per hour, depending on experience, plus a discretionary bonus and benefits. 

Essential Functions:
•    Manage internal processes for communication to clients, including drafting, editing, scheduling, and sending regular communications to clients regarding project updates.
•    Identify and mitigate process gaps regularly.
•    Manage internal and external reporting obligations during project lifecycle ensuring all systems reflect the most up-to-date information.
•    Handle day-to-day project-related activities for active projects, including deadlines and internal team communication on those activities.
•    Within the context of the larger project plan, develop a detailed workstream project plan to track progress.
•    Responsible for aligning resources, creating project plans, and tracking critical milestones/risks/dependencies.
•    Use firm technology tools, including SalesForce, Filevine, idiCore, Mailchimp and Marketing Cloud to execute projects.
•    Perform various file maintenance tasks for paper and electronic files in compliance with the firm’s policies. This includes creating files and retrieving files when necessary. 
•    Prepare and process outgoing mail, arranging for specialized mail or messenger services as required. 
•    Report and escalate delays, issues, and risks to the project as needed.
•    Other duties as assigned. 

Required Skills and Abilities
•    Excellent organizational skills and attention to detail. 
•    Ability to function well in a fast-paced, demanding environment.
•    Excellent verbal, written, and interpersonal communication skills.
•    Excellent time-management skills with a proven ability to meet deadlines and adapt to changing priorities. 
•    Ability to maintain confidentiality and exercise discretion and good judgment. 
•    Ability to multi-task and work independently or as part of a team.
•    Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel.

Education/Experience:
•    1-3 years of related experience is preferred. 
•    Bachelors degree preferred; at least associates degree required.

Language Ability:
•    Must be able to read, write, and speak fluent English.