Sr Administrative Coordinator

This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in English is required. 

Are you ready to make a significant impact in a dynamic environment? As a Sr Administrative Coordinator, you'll provide essential support to senior managers and departments, ensuring smooth operations and efficiency. Your role will involve organizing meetings, maintaining documentation, and establishing systems for day-to-day functions. You may also supervise others and allocate resources as needed. This is your chance to be at the heart of a team dedicated to pioneering new frontiers in science!

Accountabilities

- Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Monitor VISA’s and Passport expirations to ensure they are current.
- Track and manage functional expenses, budget, and CO2 ensuring accuracy and timely reporting.
- Assist with administrative and logistical aspects related to recruitment of new employees (schedules interviews, coordinates on-boarding of new staff).
- Coordinate larger internal and external meetings/Broadcasts, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
- Maintain department SPOL site.
- Maintain awareness of new systems with potential impact on administrative work and develop personal expertise in new systems.
- Effectively manage special projects and other duties as assigned.
- Work with leaders to help prioritize work and realize efficiencies within the team.
- Facilitate work through contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution, and other financial administration.
- Plan site-specific and virtual engagement events for the team.
- Respond on behalf of the team to different partners while maintaining high professional standards and meeting conflicting needs. Handle more intensified or raised inquiries from other PA/administrative staff.

Essential Skills/Experience

- HS Diploma or GED
- 5 plus years prior Personal Assistant experience or experience supporting high-level executives within a global organization
- Good communication skills. Ability to build relationships/network across peer group and key stakeholders in a manner that improves work output and enhances the reputation of the team
- Demonstrated ability to effectively work in a global environment.
- Able to prioritize time-sensitive assignments.
- Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
- Advanced proficiency in Microsoft Office and other web-based systems such as SPOL
- Flexible to adapt to ever-changing needs and deadlines.
- Able to effectively work in a fast-paced environment while maintaining confidentiality and discretion.
- Ability to demonstrate tact, persuasion, and/or negotiation and maintain confidentiality.
- Must demonstrate high integrity

Desirable Skills/Experience

- Bachelor’s degree
- Experience in a pharmaceutical or biotechnology firm

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace, and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we are driven by a vision to eliminate cancer as a cause of death. Our team is united by courage, curiosity, and collaboration, making bold decisions that lead to breakthroughs in patient outcomes. With cutting-edge science and technology, we aim to deliver six new molecular entities by 2025. Join us in our mission to improve the lives of millions with cancer.

Ready to take on this exciting challenge? Apply now!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.