IT Contracts & Asset Management Programs Manager

Job Posting Title

IT Contracts & Asset Management Programs Manager

Agency

978 OKLAHOMA TURNPIKE AUTHORITY

Supervisory Organization

Info Tech-Data Processing–Neal A McCaleb Transportation Building

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Compensation: $82,500/annual

Job Description

Why join the Oklahoma Turnpike Authority?

The Oklahoma Turnpike Authority (OTA) has been serving Oklahomans since 1947, managing and maintaining a modern, safe, and efficient turnpike system across the state. With a commitment to customer service and innovation, OTA plays a vital role in ensuring smooth and reliable travel for millions of motorists each year. As a part of our team, you'll have the opportunity to make a meaningful impact while working in a collaborative and supportive environment. OTA offers competitive pay, excellent benefits, and opportunities for growth, making it an excellent choice to build your career in public service.

About the Position

The IT Contracts & Asset Management Program Manager is responsible for overseeing all aspects of IT-related purchases, contract management, asset inventory, and IT budget management within the Oklahoma Turnpike Authority (OTA). This role involves overseeing several aspects related to IT contract and acquisition processes including negotiating and managing vendor contracts, ensuring all IT acquisitions align with OTA’s strategic goals, budgetary constraints, and compliance requirements. The manager will also be responsible for IT asset management, lifecycle refresh for IT equipment, tracking and maintaining accurate records of IT assets, and surplus of obsolete and aged equipment. Contracts, acquisitions, and asset management all funnel into the development and maintenance of the IT budget. Reconciliation, trending and analysis, and forecasting also funnel into the development and maintenance of the IT budget. In addition, this position is critical to ensure all facets of IT procurement and contract management are managed appropriately to support OTA’s toll revenue collection.

As an IT Team Member, each person must have flexibility in the duties they perform. Tasks may include operational responsibilities not directly related to initiatives but will be within the professional’s core skill set.

Basic Purpose

Positions in this job family are assigned responsibilities involving the direction or supervision of programs related to the delivery of agency services on a statewide basis. This includes the supervision of professional level staff in providing a variety of services and assistance to eligible clients, responsibility for a work unit of a division or a single program area, assisting in directing a major multifunctional program or unit, or overall responsibility for major program activities involving the principal operations of the agency. Positions in this job family are assigned responsibilities involving providing direction and guidance for program services or operations and coordinating program functions and activities within an agency division or unit.

Principle Responsibilities: (Essential Functions)

IT Contracts & Acquisitions:

• Oversee the procurement of IT hardware, software, and services, ensuring timely and cost-effective acquisitions supporting OTA’s toll collection and customer account management.

• Collaborate within IT and other departments to determine procurement needs and specifications.

• Develop and maintain relationships with vendors, negotiate contracts, and ensure favorable terms and conditions.

• Manage IT’s request for proposal (RFP) process, evaluate bids, and assist with selection of vendors in alignment with organizational policies.

• Ensures procurement and contract administration comply with Office of Management and Enterprise Services (OMES) following IT procurement guidelines for IT acquisitions including security assessments and verification of state and/or other approved contracts.

Contract Management:

• Maintain a comprehensive database of all IT contracts, including software licenses, service agreements, and warranties.

• Monitor contract terms, renewal dates, and ensure timely renewals or terminations.

• Oversight of IT contract execution process ensuring adherence to guidelines is followed.

Asset Inventory Management:

• Oversee the lifecycle of IT assets, including acquisition, deployment, maintenance, and disposal following the state surplus process.

• Maintain accurate and up-to-date inventory records of all IT assets, including hardware, software, and peripherals.

• Implement, maintain, and enforce asset tagging and tracking processes.

• Conduct regular audits of IT assets to ensure accuracy and compliance with organizational policies.

• Manage the disposal of obsolete or decommissioned IT and tolling assets in a secure and environmentally responsible manner.

IT Budget Management:

• Assist with the development and management of the IT budget, both operational and capital, ensuring alignment with organizational financial goals.

• Monitor and reconcile IT spending to ensure adherence to budgetary constraints.

• Provide regular budget reports and forecasts to IT leadership.

• Identify opportunities for cost savings and efficiency improvements in IT spending.

• Work with other OTA Divisions to ensure accuracy of IT purchases.

General Technology Consultant (GTC) Management:

• Maintain and manage funds for all OTA GTC task orders.

• Provide regular GTC reconciliation reports to OTA leadership.

Team Leadership:

• Supervise and mentor a team of asset management as well as contracts & acquisitions professionals.

• Provide training and development opportunities to enhance team skills and performance.

Level Descriptor

Education and Experience

Minimum of 5 years of experience in IT procurement, contract management, asset inventory, and/or budget management.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of agency policies and procedures; of all state and federal legislation related to assigned agency programs; and of supervisory principles and practices.

Job Requirements Skills:

• Proven experience in vendor negotiation, contract management, and budget oversight.

• Ability to manage complex contracts with significant financial value, ensuring compliance and cost control.

• Strong understanding of IT hardware, software, and services procurement.

• Excellent organizational, analytical, and problem-solving skills.

• Strong leadership and team management abilities.

• Proficiency in procurement, asset management, and budgeting software tools.

• Excellent communication and interpersonal skills.

• Flexible and able to function successfully in a fast-paced, revolving atmosphere with multitasking.

• Problem solver with attention to detail.

• Comfortable interacting across multiple levels of the organization and collaborate with other departments, personnel, and external business entities.

Working Relationships:

• Maintain inter-department relationships to resolve client issues.

• Effectively communicate with service providers/vendors, IT team members and management and Executive leadership.

Selective Qualifications:

• Must pass background check.

• State of Oklahoma Certified Procurement Officer (CPO) certification is preferred.

• Preference may be given to candidates with Transportation technology industry related experience.

Special Requirements

Some positions will require that applicants be willing and able to perform all job-related travel.

The Department of Public Safety has determined that some positions in this job family are safety sensitive as defined by 63 O.S. § 427.8.

Benefits

OTA is proud to provide a comprehensive benefits packagedesigned to support eligible employees and their eligible dependents:

• Generous Annual Benefit Allowance:
  Up to $21,934 to help cover insurance premiums for employees and their families.

• Comprehensive Insurance Plans:
  A variety of options with no exclusions for pre-existing conditions.

• Flexible Spending Accounts (FSAs):
  Pre-tax savings for healthcare and dependent care expenses.

• Retirement Savings Plans:

  • Pathfinder Defined Contribution Plan: Employer matches 6% of a minimum 4.5% employee contribution (up to 7% if the employee contributes 7%).

  • OPERS Defined Benefit Plan: Available for reenrollment to employees enrolled prior to November 1, 2015.

• Paid Leave:

  • 15 days annually during the first 1–5 years of service.

  • 18 days annually for 5–10 years of service.

  • 20 days annually for 10–20 years of service.

  • 25 days annually for over 20 years of service.

  • Sick leave: Accrued at 15 days per year.

  • Paid Maternity leave for eligible employees.

• Holidays:
  Eleven paid holidays annually.

• Employee Discounts:
  Special rates with various vendors and companies.

• Longevity Payment:
  Monetary rewards beginning at two years of service to recognize dedicated tenure.

• Thrive:
  Empower Oklahoma State employees to improve & enhance their well-being.

Conditions of Employment

• Contingent on a favorable background check

• FLSA Non-Exempt/Exempt status

• Must maintain a valid driver’s license

About OTA

Partnering with others, we provide our customers with a choice of a safe, convenient, efficient, user-funded transportation network focusing on fiscal responsibility and promoting economic development.

OTA is an Equal Opportunity Employer. Reasonable accommodation for individuals with disabilities may be provided upon request.

Disclaimer

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

All employees appointed to state service, whether initial hiring, transferring from one state agency to another state agency, or returning to state service following a break in service will be required to complete a twelve-month trial period in accordance with Civil Service and Human Capital Modernization Rule OAC 260:130-19-30.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.