Administrative & Executive Assistance (2)

Executive Assistant to the Founder, Managing Partner

Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera manages $3.5bn across three strategies – passive, hedge, and venture.

We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based in our New York City office. This position requires on-site presence a minimum of four days per week, including any days the Managing Partner is working from that office.

The Managing Partner splits his time between Pantera's offices roughly:
San Juan 60%
New York City 20%
San Francisco 10%

Responsibilities

End-to-end ownership of the Managing Partner’s calendar, including scheduling and prioritization
Serve as a thoughtful gatekeeper, ensuring the Managing Partner’s time is focused on his most impactful issues
Anticipate and prepare for all internal and external meetings, including managing logistics, drafting and circulating agendas, compiling briefing materials, and ensuring the Managing Partner is fully equipped for each discussion
Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings
Provide basic project management support by establishing cadence, tracking progress, and prioritizing tasks to ensure timely completion
Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders
Maintain organized systems for data management and tracking, including both physical and electronic files
Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner
Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities
Oversee technology coordination for the Managing Partner’s homes and offices, ensuring all devices and systems function seamlessly both on-site and while traveling

Qualifications:

Bachelor's degree from a top-tier university required
10+ years of experience providing support to C-level executives
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
Outstanding verbal and written communication, with ability to convey information clearly and professionally
Outstanding interpersonal skills, emotionally mature, and able to build relationships
Proactive approach to problem-solving with strong decision-making capability
Proven ability to handle confidential information with utmost discretion
Proficiency in Microsoft Office and Apple hardware
Meticulous, professional, confident, sophisticated, and gracious

Compensation:

$150,000 - $175,000 USD*

*Compensation range is provided as an estimate and will be determined based on the candidate's experience and qualifications.

Executive Assistant to the Founder

Managing Partner

Pantera Capital Management

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