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Accounts Payable & Office Administrator
Posted on 7/13/2022
Calgary, AB, Canada
Experience Level
Desired Skills
  • Degree or Diploma in Finance, Accounting, Economics, Business Administration are preferred major fields, or training in secretarial skills, office management and/or administrative studies is preferred
  • 2 to 4 years of relevant AP experience
  • Strong organizational skills including the ability to manage multiple tasks and effectively maintain records and files
  • Demonstrated ability to achieve high performance goals in a complex and fast-paced environment
  • Strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including team members, other departments, and external partners
  • Highly resourceful team-player with the ability to also be extremely effective independently
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Expert level written and verbal communications
  • Strong computer skills including proficiency in Google Suite and Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)
  • Able to manage multiple tasks and adapt to a changing, fast-paced environment
  • Experience with QuickBooks and Oracle NetSuite is an asset
  • Review and record invoices from vendors in Oracle NetSuite to ensure appropriate internal approvals, accuracy in billing, and maintain vendor files
  • Verify vendor accounts, resolve purchase order, invoice, or payment discrepancies
  • Keep track of all payments and expenditures and maintain historical records
  • Ensure vendors and staff expenses are paid on a timely basis
  • Research, address, and effectively deal with vendor inquiries and invoice disputes
  • Prepare analysis of accounts and ensure timely closing of the month end in A/P
  • Participate in month-end close and internal/external audit requirements
  • Manage, analyse, and improve payment process
  • Organize departmental documents on the shared drive for easy access
  • Organize and coordinate international/domestic travel and related requirements for Canadian staff, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports
  • Complete various expense forms, including purchase requisitions, fixed asset requests, travel expense reports, requests for payment, consultancy service agreements, etc
  • Prepare selective summaries and any follow-up actions for the Finance Department and ensure deadlines are met
  • Provide organizational support for company meetings and corporate functions
  • Assist Canadian staff with expense report submissions on Binance Global platform
  • Ensure adequate office supplies, kitchen supplies and general office equipment are ordered and available when needed and are properly maintained
  • Undertake special assignments/projects on a wide variety of issues as requested by the Finance Department

1,001-5,000 employees

Largest cryptocurrency exchange
Company Overview
Binance is committed to furthering the freedom of money; its products, services, and internal processes all have freedom baked in them. Binance seeks to empower other organizations through open platforms and infrastructure that support them in building great products.
  • Competitive salary
  • Option to be paid in crypto
  • Health insurance
  • Flexible working hours
  • Remote work for many roles
  • Company sponsored holidays
  • Learning and development programs
  • Free language classes
  • Relocation support
  • International transfers mid-career
Company Core Values
  • User-Focused - We protect our users by putting our users' needs first and delivering quality service
  • Freedom - We execute responsibly and autonomously. We empower those around us.
  • Collaboration - We communicate openly. We work as a team towards shared goals to build the ecosystem together.
  • Hardcore - We are results driven. We get things done. When we fail, we learn fast, and pick ourselves up.
  • Integrity - We are accountable for our actions. When we make mistakes, we fix them. We always act ethically. We never punch down.