Associate – Operations Finance

The primary focus of the Associate, Operations Finance is to provide reporting and analysis support to the Operations team and assist the Regional Director with budgeting, forecasting, and performance analysis. This role serves as a liaison across departments including Accounting, Property Management, and Finance, supporting both field and corporate teams. Responsibilities span system reporting, utility analysis, CAM reconciliation support, executive-level reporting, and ad hoc analysis. The associate also ensures accurate management of tenant expense pass-throughs, CAM recovery, capital expenditures, and property tax tracking while serving as a Subject Matter Expert (SME) in Oracle and business intelligence tools.

Summarized Key Duties –

• Review and compile monthly reporting to provide visibility to executive leadership.
• Assist in the annual budget process and support field teams with development and review.
• Provide quarterly OpEx reforecasting recommendations.
• Track occupancy changes and participate in Capital/Leasing Board reforecast meetings.
• Manage CAM recovery and ensure accurate tenant expense pass-throughs.
• Serve as Oracle SME and produce ad hoc reporting and analysis.
• Generate executive-level budget summaries and reports.

Key Duties and Responsibilities:

• Provide daily reporting and analytics for Operations including dashboards, variance reports, and system-driven performance metrics.
• Act as Oracle SME: support ad hoc reporting, manage standard and custom reports, and assist with user training.
• Compile and distribute monthly Operations Reports for East Coast and West Coast regions.
• Assist field teams with annual budget development, system uploads, and capital comment roll-forwards.
• Provide ad hoc budget reporting and analysis in response to executive or regional team needs.
• Track occupancy changes and attend Leasing Board and Capital Reforecast meetings to support forecast alignment.
• Prepare quarterly OpEx reforecasting recommendations, incorporating updated assumptions from the field.
• Track and reforecast property tax supplementals and appeals, supporting accurate budget planning.
• Support CAM reconciliations and assist in the review of tenant expense pass-throughs.
• Track payroll and IT allocations to properties and ensure accurate budgeting and reforecasting.
• Conduct monthly reviews of utility model calculations and chargebacks; ensure data integrity and consistency.
• Generate manual invoices using GL data, management fees, and reimbursable costs.
• Track capital expenditures and coordinate with Accounting and Finance to maintain accuracy.
• Monitor and report on decarbonization (Decarb) audit spending, particularly Phase I activities.
• Track financial performance of amenities and cafés, including monthly profit calculations and variance monitoring.
• Finalize and validate monthly Financial Dashboards, ensuring completeness and accuracy of notes and backup.
• Produce annual executive budget summaries for senior leadership review.
• Provide Business Plan Approval (BPA) tracking and reporting, ensuring accuracy and visibility to leadership.
• Participate in Property Update, Capital Forecast, and Leasing Board meetings to align operational and financial planning.
• Reconcile discrepancies in operating square footage between operational and financial dashboards.
• Assist in the Monthly Management Report (MMR) process, collaborating with AP&A on variance drivers.
• Support process documentation and help streamline workflows related to reporting and operational analysis.
• Assist other departments and take on special projects as assigned.

Job Specifications:

• Five to seven (7) years’ experience in Finance, Accounting or Operations
• BA/BS degree required
• Proficient with Excel and Microsoft Office. MRI & Oracle a plus.
• Ability to manage multiple projects, including, financial analysis,
• Understanding of accounting systems and adopt ability to build tools.
• Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities.
• Ability to draft and write detailed notes, provide oral and written communications, as well as maintain constructive professional relationships with vendors, contractors and others by keeping projects organized.

Salary Range: $108,000 - $135,000 per year + bonus + long term incentive + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we’ll consider location, experience, and other job-related factors.

Benefits

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

Amenities

• Onsite Gym
• Complimentary Snacks, Fresh Fruit, Cold Brew Coffee, Kombucha and Soda Water Provided
• Dry Cleaning Services Onsite

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