Job Description Summary

The Program Coordinator II is responsible for overseeing and managing administrative, operational, and logistical activities for the Norris Lab clinical and research program at MUSC. The coordinator will support program development, execution, and evaluation while ensuring compliance with institutional policies and regulations. This role serves as a key liaison between physicians, faculty, staff, students, and external partners, facilitating communication and enhancing program efficiency.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001060 COM REG MED Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

25% - Program Management: Coordinate daily activities and operations of the program, including scheduling, resource allocation, and documentation management. Monitor progress toward program objectives and make adjustments as needed to ensure the program’s success.

25% - Budgeting and Financial Oversight: Manage the program’s budget, including tracking expenses, processing invoices, and preparing financial reports. Assist in identifying funding opportunities and developing grant proposals.

15% - Data Collection and Reporting: Assist with the collection, analysis, and reporting of program data to assess outcomes, support program improvement, and meet reporting requirements. Prepare and distribute reports, presentations, and other materials as needed.

10% - Communication and Outreach: Serve as the primary point of contact for the program, communicating with stakeholders, including physicians, faculty, students, staff, and external partners. Promote program initiatives through internal and external channels.

10% - Collaboration: Work closely with other departments, faculty, and staff to facilitate interdisciplinary collaboration and enhance the effectiveness of the program. Actively contribute to team meetings and discussions to foster a collaborative environment.

5% - Compliance and Policy Adherence: Ensure that the program adheres to MUSC’s policies and procedures as well as any external regulatory requirements. Coordinate the completion of necessary documentation, certifications, and program audits.

5% - Event Planning and Coordination: Organize workshops, seminars, conferences, and other events associated with the program. Manage logistics, including venue selection, materials preparation, and guest speaker arrangements.

5% - Supervision: Provide guidance and supervision to additional staff, interns, or student assistants, delegating tasks and ensuring the timely completion of responsibilities.

Additional Job Description

Minimum Requirements: A bachelor’s degree and two years of relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ’pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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