Administrative Support / File Clerk

Job Description

This is a temporary, hands‑on office role that’s perfect for someone looking to transition from hospitality or healthcare into a professional office environment. If you enjoy helping people, staying organized, and learning new skills, this could be a great next step.

As part of our Operations team, you’ll help keep the office running smoothly by supporting daily administrative tasks, greeting visitors, organizing files, and assisting staff as needed.

What You’ll Do

• Greet clients and visitors and help them feel welcome
• Answer incoming phone calls, take messages, and direct calls appropriately
• Schedule and confirm appointments and event attendance
• Organize, update, and maintain client files and records (paper and electronic)
• Enter and update information in our database accurately
• Help prepare packets, flyers, or materials for meetings, events, or workshops
• Support basic reporting, data collection, and quality checks
• Assist with general office tasks such as scanning, copying, and filing
• Communicate with team members and vendors as needed
• Pitch in where needed—this is a team environment

Why This Is a Great Fit for You

• ✅ Gain office experience without needing years of prior admin work
• ✅ Build transferable skills (phones, data entry, organization, customer service)
• ✅ Learn how a professional office operates
• ✅ Great stepping‑stone if you’re wanting change career paths
• ✅ Temporary assignment with a clear end date (June 30)

Qualifications

• High School Diploma or GED required
• Reliable, punctual, and ready to learn
• Friendly and professional—comfortable talking with people in person and by phone
• Organized and able to handle multiple small tasks throughout the day
• Able to follow instructions and ask questions when unsure
• Comfortable using basic computer systems (email, data entry, documents)
• Customer service experience counts (retail, fast food, mall jobs highly valued)

• Prior office experience using MS Office (Excel and Word), that experience and knowledge with formatting data in Excel a plus

• We’re more interested in your attitude, reliability, and willingness to learn.

Additional Information

Starting hourly rate: $18 - $20/hr

Position is full-time TEMPORARY - Ends June 30

Location: Chicago Cook County Healthcare Sector Center - WEST LOOP 

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.

Compensation: 18 to 20 (USD) (HOURLY)