Salary Range: 36 to 43 (Currency: USD) (Pay period: per-hour-wage)

Office Administration

• Support the Workplace Coordinator with greeting and orienting visitors at our front desk, and help with answering and transferring incoming phone calls 
• Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more 
• Maintain office Outlook calendar 
• Provide backup assistance to the Workplace Coordinator with meeting coordination and event setup as needed, including training classes that draw staff from around the company 
• Request and process forms like insurance certificates, W-9 and more 
• Take minutes of weekly staff meetings and distribute to office 
• Assist with the preparation of final proposal deliverables, including production and coordinating delivery services  
• Act as a liaison for corporate administrative staff, facilitating relevant information sharing with the local office 
• Participate in a companywide administrative group focused on collaboration and enhancement of administrative services 
• Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need

Accounting/Project Administration

• Provide basic bookkeeping support, documenting credit card and petty cash purchases and processing of the office’s accounts payable expenses and check requests 
• Assist with project set-up in our accounting and project management software, Vantagepoint, and help with running reports from and updating project records 
• Work with project managers to package monthly electronic invoices and submit to clients 
• Coordinate with project managers and the accounting team on billing revisions and invoice changes 
• Assist project managers with tracking unpaid invoices and following up with clients about outstanding balances  
• Organize and produce electronic and hard-copy versions of deliverables for projects and proposals 

Qualifications

• 3-5 years of experience working in a professional business environment 
• Commitment to high-quality, reliable, and timely work performance  
• Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs  
• Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism 
• Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships 
• Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees 
• Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired) 
• Familiarity with general bookkeeping and project management   
• Experience with Vantagepoint (or Vision) or another project management/accounting software is a plus 
• Openness to periodically arrive early and leave late to assist with special events, typically once per quarter