Office Experience & Events Coordinator

ROLE: OFFICE EXPERIENCE & EVENTS COORDINATORTEAM: PEOPLE & CULTURE / OPERATIONSLOCATION: Toronto - Full-Time, In-Office

ABOUT SALT XC

Salt XC is an agency driven by Experiential Commerce™ — our unique framework for designing consumer experiences that earn attention and drive action. We connect a brand’s online and offline world through data, media, and memorable moments that move people. We’re one of the fastest-growing agencies in North America, and the people who thrive here are curious, energetic, and excited by the work.

THE OPPORTUNITY

This role is a genuine launchpad for someone who wants to build a career in advertising and experiential marketing. As Office Experience & Events Coordinator, you’ll sit at the centre of Salt’s Toronto office — keeping it running, making it feel alive, and playing a real part in how we show up for our team and our clients.

You’ll work closely with our Facilities Manager, Executive Assistant, and Sr. Director of Operations to own the day-to-day of the office and support the events and moments that define Salt’s culture. From managing the rhythm of a busy creative office to helping produce internal events and client gatherings, you’ll get hands-on exposure across the business and build relationships at every level.

This is a highly visible, in-office role for someone who takes pride in the details, moves quickly when things shift, and finds real satisfaction in making things run well for the people around them.

WHAT YOU’LL DO

Office & Facilities

• Own the day-to-day upkeep of Salt’s Toronto office — a welcoming, clean, well-stocked environment for employees, clients, and guests

• Be the first face people see: greet and welcome guests, vendors, and partners and maintain front-of-house

• Manage supplies, deliveries, and vendor relationships (property management, cleaners, corporate suppliers)

• Identify and resolve small facilities issues before they escalate; flag to the right people when needed

Events & Workplace Experience

• Support the planning and execution of approximately 10 larger-scale internal events per year (company socials, seasonal events, milestone moments)

• Coordinate 2–3 client meetings per week — room set-up, catering, AV, and guest experience

• Help create the kind of office moments and experiences that make people genuinely glad to come in

• Occasionally support early morning or evening events as needed

Administrative Support

• Manage daily mail, packages, and couriers — tracking, communicating, and following through on arrivals

• Support basic budget tracking and invoice processing for office expenses

• Assist with ad hoc administrative tasks as the team and business require

YOU’LL THRIVE HERE IF YOU...

• Take pride in being a go-to person and find real satisfaction in being reliable and prepared

• Notice the details others miss — a clean meeting room, a stocked kitchen, a warm welcome — and understand the impact they have

• Can hold a steady daily routine and pivot quickly when unexpected things come up

• Enjoy being part of a team and supporting people across all levels of a business

• Are curious about the agency world — how creative work gets made, how experiences get built, and how a fast-growing company operates

• Are excited to grow your ownership in a role over time and become someone the team genuinely relies on

WHAT YOU BRING

• 1–2 years of experience in an office, hospitality, events, or customer-facing environment — or transferrable skills you’re proud of

• A service-oriented mindset; you genuinely enjoy helping people and it shows

• Clear, professional communication — written and verbal

• Strong organization and the ability to juggle multiple things without losing track

• Comfort with Microsoft 365 and general office technology

• Calm and adaptable when plans change or priorities shift

• Basic budget tracking or invoice experience is a plus, not a requirement

REQUIREMENTS

• Available to work in-office Monday–Friday, 8:30am–5:00pm

• Comfortable in a visible, people-facing role

• Able to occasionally support early morning or after-hours events

• Access to a vehicle is beneficial but not required

PERKS & BENEFITS

• Comprehensive health, dental, vision, and mental health coverage

• Employee Assistance Program — confidential 24/7 support for wellbeing and financial guidance

• Company-matched RRSP

• Generous paid time off including vacation, wellness days, float days, and personal days

• Salt Bucks Program — wellness and health spending accounts, plus the option to purchase extra time off

• Ongoing learning, company events, and an inclusive culture where your voice is valued

SALT’S VALUES

• Salt of the Earth — Humble, hardworking, honest, and kind. People who trust and take care of each other.

• Do What’s Right — No shortcuts. We do what’s right, not what’s easy.

• Earn It — We roll up our sleeves and earn the respect, results, and recognition we receive.

• Make Things Better — We leave things better than we found them, always looking for a better way.

• Seek Different Perspectives — We embrace difference for the creativity, challenge, and growth it brings.

The anticipated annual base salary range for this position is $50,000–$65,000. Individual compensation within this range is determined based on job-related factors such as experience, skills, level of responsibility, internal equity, and business needs. This range represents the expected base salary for this role and does not include other elements of SALT’s total rewards program.

Salt XC is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.