Full-Time

Events Coordinator

Posted on 4/12/2024

AffiniPay

201-500 employees

Online payment processing for professionals

Junior, Mid, Senior

Austin, TX, USA

Required Skills

Communications

Requirements

Experience with event planning
Organizational and planning skills
Time management skills
Detail-oriented
Effective communication skills
Cross-functional collaboration
Problem-solving skills
Ability to work on multiple projects
Ability to attend events after hours
Located in Austin, TX
Some travel required

Responsibilities

Record new events in the tradeshow calendar
Keep public facing event websites updated
Coordinate pre and post tradeshow logistics
Book travel and lodging
Coordinate trade show shipments
Pack trade show trunks
Track shipping and return of trade show shipments
Unpack shipments and record damaged items
Send out pre-show itineraries
Follow up with post-show reviews
Manage swag & apparel inventory
Coordinate transportation for guests and attendees
Manage administrative duties and event details

Hi, We’re AffiniPay!

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well!

As an Event Coordinator, you will help the events team with logistics, coordination, and planning of over 150 industry related events. You will work closely with our Events, Sales, Marketing, and Product teams to coordinate all aspects of the events to ensure success. Additionally, you will coordinate all logistics of travel for the team. . This person should possess creativity, excellent communication, organizational and planning skills, integrity, follow-up and follow-through and the ability to work across multiple levels within the company.

What You’ll Do:

Record new events in the tradeshow calendar, Google calendar, and budget sheet
Keep public facing event websites updated with upcoming events, including all details, prioritizing our larger, lead generating events.
Keep these calendars updated with any changes
Update event details on our webpages
Coordinate all pre and post tradeshow logistics
Book travel and lodging
Coordinate trade show shipments
Pack trade show trunks
Track their shipping and return
Unpack shipments when they return & record any damaged items that need to be replaced
Send out pre-show itineraries- Work closely with other members of the events team to obtain the necessary information
Follow up with post-show reviews and record data
Swag & apparel management
Keep track of swag & apparel inventory
Place new orders when necessary
Keep the marketing closet in order
Research swag/apparel new options & keep up with trends
Coordinates transportation for guests, attendees, speakers, or other parties.
Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.

About You:

Experience with event planning
Shown organizational and planning skills
Strong time management skills
Detail-oriented
Highly effective and professional communicator
Ability to work cross-functionally with multiple levels and departments
Proven track record to follow-up and follow-through
Ability to think and problem-solve creatively
Experience working on multiple projects at one time
Ability to attend events after hours ensuring a smooth setup and takedown process
Must be located in Austin, TX with the ability to work out of our HQ offices
Some travel required

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential.

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.

Benefits that Benefit You!

As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.

All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
Have some fur babies? - We offer them insurance too!
RELAX and enjoy your time away with our flexible paid time off policy!
We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups

AffiniPay

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Website

View Company Profile

AffiniPay offers tailored online payment processing solutions for professionals, including credit, debit, and eCheck processing, client payment flexibility, and advanced fraud protection through end-to-end encryption and tokenization.

Company Stage

Private

Total Funding

N/A

Headquarters

Austin, Texas

Founded

2005

Growth & Insights

Headcount

6 month growth

↑ 1%

1 year growth

↑ 3%

2 year growth

↑ 14%